Campus Administrator at Department of Higher Education and Training

REQUIREMENTS :

• A Grade 12 / Matric / Level 4 Certificate. An appropriate National Diploma / Degree in Office Management and Technology / Public Management or equivalent qualification. 1-2 years relevant experience in Administration environment. A valid Driver’s Licence. Knowledge of office administration. Knowledge of Public Service legislations and policies. Knowledge of PSET. Knowledge and understanding of the TVET/ CET Administration. Understanding of the Higher Education sector. Understanding of corporate governance.
• Understanding Cost centre budgetary, expenditure and cash flow management. Employment Equity Act, Public Service Regulations and Public Service Act, Labour Relations Act and any other related legislation. Planning and organising. Financial management. Report writing. Communication and interpersonal. Problem solving. Computer literacy skill. Analytical skill. Client oriented. Project management. Team leadership. Planning and organising. People management. Client service focus. Integrity. Committed. Proactive and Loyal.

DUTIES : 

• Render administrative support services. Draw up a campus enrolment plan for both NCV and report 191. Gather departmental information and compile a
• report for A-TEAM and Campus Management. Prepare reports, presentations, and other correspondence. Arrange meetings, conferences, workshops and other gatherings as required. Provide other secretarial support services to campus management.
• Administer and coordinate human resource services: Coordinate Leave forms and submit to central office. Coordinate PMDS documents and submit to central office. Coordinate all relevant documentation pertaining to disciplinary cases and grievances. Follow up and resolve all human resource administration queries and issues emanating from campus staff. Maintain human resource records administration. Monitor the attendance register for staff. Coordinate the compilation of duty registers and payment for part-time lectures. Provide procurement services: Recommend purchase requisitions to Campus Manager. Draft procurement memo. Complete requisition form. Receive goods and services. Coordinate and submit invoices to central office for processing. Verify the correctness of goods and services supplied against the appropriate documentation. Follow-up on campus requisitions made. Support the implementation college staff wellness programme at campus level.
• Maintain a proper filing system: Maintain files for all campus staff. Filing of all relevant documentation according to QMS requirements and the National Achieve Act. Keep record of postage received from central office and ensure that the distribution is done accordingly and register is kept by the relevant official. Administer student registration and examination process: Assist in the registration of students. Store student portfolios of evidence and student records. Scan documents of students. Capture and reconcile information for students. Ensure data exceptions and corrections. Process the details of applications for programmes and credits. Coordinate the student registration process. Coordinate the examination process. Adhere to Department of Higher Education & Training (DHET) and College policies and procedures. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.