Capex & Assets Administrator at RCL Foods

Job Description    

• The RCL FOODS HR Team is on the hunt for an experienced Capex and Assets Administrator to join our dynamic Procrement team, based in Pretoria West.
• As the Capex and Assets Administrator, You will be responsible for researching, acquiring, negotiating, purchasing and expediting services, materials, equipment and supplies, with a stringent focus on quality to ensure that Manufacturing, Engineering and Projects can operate optimally, safely and within budget.

Minimum Requirements    

• Finance Diploma/Degree
• 1-2 years’ experience in a similar role, in a manufacturing/fmcg environment
• MS Office (Word, Excel and Outlook) competence essential
• Knowledge of ERP systems (SAP and/or Syspro)
• Project management certification would be advantageous

Duties & Responsibilities    

• Capex Project Management Activities
• Coordinating the financials of Capex budget which includes Analyzing, Maintaining, Optimizing the Capex Budget and Coordinating within this budget according to existing policies and procedures.
• Manage cash flow projections by recording, reviewing and reporting actual cash flow and variance to senior management on a regular basis
• Manage the project plan by recording, reviewing and communicating progress and or results of project deliverables to senior management via Monthly Project meetings.
• Inform/report senior management of project challenges and driving resolution.
• Manage and drive renovation upgrade projects - Define scope of work, meeting with contractors and monitoring of project to deliver on time and within budget.
• Create activity plans focusing on timing and financial milestones.
• Scheduling of resources to activities and revise where required on renovation projects
• Review/revise the project schedule with senior management.
• Maintain the rolling 5-year Capex budget.
• Inform head office of completed projects and initiate capitalization process.
• Complete capitalization documentation and submit.
• Upkeep of asset register for Engineering and the manufacturing plants.
• Coordinate a yearly asset verification process. Remove identified unused assets from asset register via MOFA documentation.
• Buyer
• Converting purchase requests into purchase orders.
• Maintain a positive relationship with technical personnel.
• Obtain at least 3 quotations prior to adjudication of an order.
• Follow up on all orders that are outside of the negotiated lead time and take corrective action.
• Constantly strive to improve vendor relations and provide long term information that would enable the vendor to improve their service and create a better understanding of our mutual business requirements.
• Evaluates, selects and negotiates with appropriate suppliers based on supplier capacities, cost and quality on renovation projects.
• Responsible for developing and maintaining good relationships with nominated equipment suppliers to establish a supplier base.
• Management of supplier costs within the company’s policies, procedures and approvals framework (stay in approved budgets)
• Conduct all purchasing with the appropriate skill and integrity and conduct negotiations in a professional manner.
• Maintains accurate and complete records related to all purchasing and supporting activities.
• Ensure that client BEE certificates/ratings were received and direct the short and long term objectives to clients without BEE ratings.
• Assist with duties of the technical buyer when she is on leave/sick.
• Administrative
• Managing and maintaining budgets as well as invoicing.
• Align business processes with other supporting departments such as Finance and SHEQ.
• Arrange payments as per cashflow projections
• Monthly board reports.
• Using a variety of software packages such as Microsoft Word, Outlook, Powerpoint, Excel, Project Management to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases;
• Ensure alignment between offices with relation to vendors, policies and procedures where applicable.
• Arranging travel and accommodation for suppliers / contractors.
• Arranging in-house events.
• Update and maintain leave schedules of department.
• Maintaining office systems.
• Assist with all DMS queries and in-house training.
• General administrative duties