Central Bid Adjudication Committee Coordinator.COE COE.Supply Chain (Business Services)(F52001) at Airports Company South Africa

Job Description

• An exciting vacancy exists at Corporate Office for an experienced Central Bid Adjudication Coordinator within the Supply Chain Management Division.

Key Performance Output

The successful candidate will be reporting to Group Manager Governance Compliance and will be responsible but not limited to the following:

• Schedule and initiate CBAC (Central Bid Adjudication Committee) meetings.
• Ensure quorum is met and manage circulation and completion of declarations of interest.
• Capture concise and clear minutes summarizing discussions, decisions, and action items.
• Ensure all supporting documentation (e.g., Tender evaluation report, tax compliance, CSD reports, evaluation process supporting) is available and shared with committee members.
• Archive signed documents, approvals, and compliance records for audit and governance purposes.
• Ensure that all the CBAC reports and minutes are captured on the repository system identified by ACSA.
• Ensure that all decision taken by the committee comply with Section 217 of the constitution of the Republic of South Africa
• Ensure that Committee members adhere to CBAC Terms of reference, SCM Policy and Procedure manual
• Verify bidder compliance with procurement regulations
• Liaise with SCM, Legal, and Risk teams on governance-related queries and escalations
• Build, support and maintain interpersonal and team relationships to ensure stable working environment and achievement of team objectives
• Ensure that the decision of CBAC is implemented.
• Analyse data and draw reports from functional database and/or system to enable reporting of functional activities
• Conduct research to assist with the implementation of continuous improvement initiatives
• Adhere to and ensure adherence to statutory regulations, organizational standards, policies and procedures. Report non-compliance and implement corrective actions to ensure compliance.
• Monitor and report on matters submitted to CBAC. Ensure that Reports are submitted to National Treasury as per NT Instruction note.

Technical Skills and Experience

The following skills and experience or the equivalent of such will be required:

• National Diploma (NQF 6) in Supply Chain Management/Public Procurement/Logistics/Law
• Bachelor’s Degree (3 years - 360 credits) (NQF 7) in Supply Chain Management/Public Procurement/Logistics/Law is advantageous
• 2 - 3 years’ operational experience in Supply Chain Management is essential
• Intermediate Microsoft Office

Competencies

• Attention to Detail
• Report writing
• Governance Awareness
• Customer Service Orientation
• Relationship Building
• Organisational Skills
• Communication Skills