Centralised HR Administrator at Vector Logistics

Job Purpose

• To provide a Central HR Administration service to embedded HR and to employees in support of their onboarding and benefits including all SAP transactions for new joiners, employee movements and exits from the business.

Key Responsibilities

Employee Administration

• Provide new joiner and internal employee administration support for bargaining and non-bargaining unit employees (A band and above)
• Manage the new joiner process from offer letter through to joining instructions and up to day-one start date
• Provide specialist HR support and advice to employees and line explaining Company policies and procedures in a timely and effective manner
• Create accurate employee records on SAP based on the completed employee take-on pack and/or electronic forms and copies of required documents.
• Processes medical aid and retirement fund entries and withdrawals including any voluntary additional or top up benefit choices.
• Liaises with PSG consultants in conjunction with both existing employees and new joiners / leavers to facilitate the provision of information and advice on scheme choices and options
• In conjunction with embedded HR facilitates the process for the annual package restructuring and medical aid benefits / options selection
• Maintains the employee personal filing system and updates the files and documentation.
• Manage the employee termination process from notification of termination to exit
• Terminates employees on SAP based on the workflow / documentation received
• Process employee movements within the business on SAP (Change to Position SAP actions)
• Manages the process when an Employee moves from a Temporary to a Permanent position, including benefit selection and processing
• Assisting employees with relocation based on an approved relocation authorization including initiating the necessary document approval workflow, liaison with employees, service providers, and sourcing team.
• Responsible for dashboard maintenance and assist with managing CHRA expansion projects.

HR Services and Systems Support

• Provides a central helpdesk service for HR administration and benefits related queries from employees and managers in the business and ensure their resolution in accordance with service standards (SLA)
• Liaises with payroll to resolve queries, provide support and assist with the distribution of payslips / infoslips
• Co-ordinate and schedule HR information systems training including adhoc refresher session for employees and line managers.
• Responsible for drafting and preparing letters of appointment in accordance with company policies and employment legislation.
• Maintains and updates the onboarding tracker on excel (sharepoint).
• Generates ad hoc and standard monthly reports eg. monthly terminations report for IT systems
• Manages the Vector travel management allocation and vendor record creation on SAP which includes;
• Creating of an IT17 record on SAP
• Creating the batch entry using PRAA
• Creating the employee vendor record using SM35
• Forms part of the project team generating ideas and input into system enhancements and efficiency projects and assists with the User Acceptance Testing (UAT) of system configuration enhancements and changes
• Provide first line HR Information Systems support and a basic systems administration function eg. workflow reassignment and sharepoint team site content upload and update
• Manages (system administrator) the Central HR Administration onboarding extranet site including;
• Creation of user profiles
• Uploading and meta-tagging of electronic documents and remuneration and benefits guides

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• A Degree in Human Resource Management or equivalent
• 1 to 2 years’ experience in a similar role