Chief of Staff / Elite Executive Assistant at Hire Resolve

Job Description

• A leading fashion and foundation-focused organisation is looking for an experienced Chief of Staff / Elite Executive Assistant with strong experience supporting C-suite executives, managing complex stakeholder relationships, and coordinating multi-entity operations to join their team in Johannesburg. This role serves as the central operational anchor to a high-profile Founder and CEO, managing priorities across multiple entities while ensuring the seamless execution of strategic initiatives, stakeholder engagement, executive administration, travel coordination, and special projects. The successful candidate will possess exceptional discretion, outstanding organisational abilities, and the agility to operate effectively across fast-paced and demanding environments.

Responsibilities:

• Manage and coordinate the CEO’s calendar across multiple entities, ensuring effective prioritisation and time management.
• Act as the primary gatekeeper for communications, correspondence, contract requests, and stakeholder engagement.
• Develop and maintain integrated project tracking systems using Trello to monitor key initiatives, deadlines, and deliverables.
• Coordinate local and international travel arrangements, itineraries, accommodation, and logistics.
• Liaise with senior stakeholders, sponsors, industry leaders, VIP guests, and strategic partners.
• Coordinate executive-level events, including guest lists, seating plans, VIP protocols, and logistics.
• Manage gifting initiatives, influencer campaigns, and stakeholder engagement activities.
• Track, manage, and reconcile executive petty cash and operational expenses.
• Coordinate administrative and operational requirements across multiple business entities and projects.
• Prepare, manage, and maintain confidential documentation and executive records.
• Support the CEO with special projects, follow-ups, and the execution of strategic priorities.
• Ensure smooth day-to-day operations through proactive planning, communication, and stakeholder coordination.

Requirements:

• Minimum 7 years’ experience supporting C-suite executives, founders, ultra-high-net-worth individuals, or managing executive office functions.
• Experience within fashion, events, public relations, non-profit organisations, foundations, or related industries would be advantageous.
• Bachelor’s degree or postgraduate qualification in Business Administration, Law, International Relations, Corporate Communications, or a related field preferred.
• Advanced proficiency in Trello and executive project management systems.
• Proven ability to manage highly confidential information with absolute discretion.
• Strong organisational, planning, and multitasking abilities.
• Exceptional communication and stakeholder management skills.
• Demonstrated ability to manage multiple priorities across diverse environments simultaneously.
• High emotional intelligence with the ability to remain composed under pressure and tight deadlines.
• Professional, polished, and service-oriented approach.
• Willingness to work 100% on-site in Johannesburg.