Chief Registry Clerk (Human Resource Administration) at Ekurhuleni West TVET College

Requirements

• Matric Certificate/Grade 12 or equivalent;
• Recognized National Diploma/Degree in Archive and Records Management/Business Administration or equivalent (NQF level 6/7);
• With 1-2 years’ experience in Registry and Human Resource;
• Drivers licence and knowledge of ITS and PERSAL will be an added advantage.

Skills

• Computer literacy;
• Team work.

Duties
Supervise and render an effective filing and record management service:

• Opening and closing files according to record classification system;
• Filing/storage, tracing (electronically and manually) and retrieval of documents and files;
• Safe keep all Human Resource Records;
• Update personnel files;
• Provide records as and when required for auditing purposes;
• Dispose files in terms of the applicable legislations and approved College policy.

Assist in recruitment and selection to the college:

• Process applications, handle responses and shortlisting processes;
• Prepare for interviews (arrangements of interviews such as dates, venues, and invitations);
• Develop and update recruitment database;
• Ensure that HRIS (Human Resource Information System) is accurate and updated.

Assist in conditions of services and remuneration of employees:

• Maintain staff files;
• Submit reports to management as required so that they are informed of HR related matters and take informed decisions;
• Process payroll for all employees and deal with all administration and queries relating to the Pension Fund;
• Process Pension, Housing Allowance and Long Service benefits, etc.;
• Supervise and guide staff;
• Manage the development and performance of other staff;
• Manage the performance agreement of the staff.