Committee Secretariat at Central Energy Fund (CEF)

REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE:

• Bachelors’ degree (NQF level 7) in Business Law or equivalent qualification.
• A minimum of 3-5 years' experience in corporate governance, secretarial, compliance role or legal practice.
• Proven experience in public sector is advantageous.
• Honours degree (NQF level 8) in Business Law or equivalent qualification will serve as an added advantage.

KEY PERFORMANCE INDICATORS:

Committee Governance and administration

• Provide secretarial support to designated board committees, including scheduling meetings, preparing agendas, and distributing pre-read materials.
• Attend committee meetings and record accurate minutes, highlighting key discussions, resolutions, and action items.
• Ensure timely follow-up on committee decisions and actions, liaising with responsible stakeholders for implementation.
• Maintain and update committee charters and terms of reference in alignment with governance best practices.

Compliance & Regulatory Support

• Ensure committee activities adhere to corporate governance frameworks, legislative requirements, and internal policies.
• Assist in monitoring compliance with relevant statutory and regulatory obligations, supporting the Company Secretary in reporting requirements.
• Ensure committee documentation meets legal and corporate standards, supporting regulatory submissions where required.

Document and records management

• Manage the secure storage and accessibility of committee records, including meeting minutes, resolutions, and reports.
• Ensure accurate and organized filing systems in accordance with document retention policies and audit requirements.
• Oversee the drafting and circulation of reports to the Board and relevant stakeholders as required.

 Stakeholder communication and support

• Serve as the liaison between the committee, board members, executive management, and external stakeholders.
• Provide guidance to committee members on governance processes and administrative protocols.
• Coordinate committee-related communications and ensure clarity on meeting logistics and documentation

Committee Support

• Support the Company Secretary in evaluating committee effectiveness, including tracking attendance, reviewing governance practices, and identifying areas for improvement.
• Ensure committee members are well-prepared for meetings by providing relevant materials, updates, and training where needed.
• Facilitate workshops or inductions for new committee members to familiarize them with governance structures.