Committee Secretary - Sandton at Sasria

Job Advert Summary    

• The Committee Secretary will assist in the facilitation and administration of Committee Secretariat duties in the company as outlined in the Companies Act, Governance Codes, and Prescripts and as guided by PFMA and other relevant regulations.
• Provide for the proper recording of minutes in relation to the Board Committees, Executive Committee and other Management Committee meetings.
• Recording of conflict of interest declarations at meetings.

Minimum Qualifications:

• 3 Year diploma / law degree / and or studying toward CIS.

Minimum Experience:

• 3 - 4 years relevant experience in a Secretariat Environment.

Duties and Responsibilities    

Meeting Management

• Development of the annual meeting plan.
•  Provide for the proper recording of minutes in relation to the Board Committees, Executive Committee and other Management Committee meetings.
• Recording of conflict of interest declarations at meetings.
• Follow up on signature of meeting minutes and filing of signed committee minutes.
• Ensure the correct constitution of the governance structures of the company including the Executive Committee and other Management Committees.
• Participate in assessment of the effectiveness of the board, Committee structure and that of Management Committees.
• Ensure meetings have quorum and reschedule if required.

Compliance with regulations and other governance codes

• Adherence to CIPC, FSB and National Treasury compliance dates.
• Facilitation of performance assessment of relevant committees and committee members, where applicable.
• Requesting information for reporting to the relevant regulatory bodies.

Query referrals

• Attending to queries in relation to Board Committees and related compliance issues.
• Processing secretariat queries.
• Delivering queries to the appropriate person to resolve.

Ad hoc Duties

• Perform any reasonable task as and when required by Manager.