Company Secretarial Administrator: Group Secretariat at Sanlam Group

What will make you successful in this role?

• Prepare minutes frameworks ahead of all exco, committee or board meetings.
• Prepare, plan and collate input for agendas and drive matters arising feedback. 
• Obtain and collate reports required for meeting packs, within pre-determined timeframes, which are to be distributed via Diligent and/or PDF.
• Prepare and circulate written resolutions.
• Maintain physical and digital statutory records which includes minutes, resolutions, company registers, share registers, resolution registers and beneficial ownership registers.
• Maintain company records at the Companies and Intellectual Property Commission (CIPC).
• File annual returns, amend directorships, lodge any requisite amendments or documentation within the prescribed period.
• Co-ordination of meetings: annual calendars, arrange venue, parking, catering and IT Support.
• Collaborate with other stakeholders to prepare the annual corporate calendar.
• Assist with KYC related matters, with input from the assistant group company secretary.
• Assist with stakeholder management matters.
• Provide support to board and/or committee members as required.
• General office management Filing

Diary management

• Office resource management
• Travel and accommodation arrangements
• Booking of venues and meeting rooms
• Catering arrangements
• Accounts and payments if required

Qualification and Experience

• Grade 12 and Diploma/Certificate in Office Administration or related qualification
• 5 years relevant administration/secretarial experience at senior/executive level
• Exposure to Diligent Board or similar platform.