Company Secretary, Gqeberha at Sheldon Recruitment

• Our client has a vacancy for a Company Secretary, on a permanent basis, based in Gqeberha, Eastern Cape.

The successful applicant would be responsible for, but not limited to:

• Maintain a well-organized, professional, and efficient office environment
• Provide comprehensive administrative support to management and the team
• Maintain and update company records, contact lists, databases, and statutory information
• Professionally manage incoming telephone calls, emails, and correspondence, ensuring timely responses and appropriate escalation where required
• Prepare, edit, format, and distribute business documents, reports, letters, presentations, and other correspondence
• Organize, maintain, and archive both electronic and physical filing systems in accordance with company procedures
• Ensure the confidentiality, security, and integrity of all company and client information
• Retrieve, distribute, and manage company documentation and records as requested
• Provide administrative assistance to improve operational efficiency across the business
• Administer all company amendments with the Companies and Intellectual Property Commission (CIPC), including director, auditor, registered office, financial year-end, and other statutory changes
• Process the transfer and allotment of shares and maintain accurate company shareholding records
• Administer all amendments relating to Close Corporations
• Edit Trust Beneficial Ownership (BO) information on the applicable system when required and upload the updated Beneficial Ownership Register with the Master of the High Court
• Generate, prepare, and upload Beneficial Ownership documentation for annual duty lodgements in accordance with legislative requirements
• Attend to voluntary deregistration’s and company reinstatements with the CIPC
• Ensure statutory compliance and the accurate submission of all required company secretarial documentation within prescribed deadlines
• Maintain compliance with the firm's System of Quality Management (SOQM), policies, procedures, and legislative requirements
• Comply with the firm's Code of Conduct, including all applicable HR policies and the SAICA, IRBA, and IESBA Codes of Professional Conduct
• Perform any additional administrative or company secretarial duties reasonably assigned by management