Company Secretary - Piet Retief at TWK Agri

Position Overview

• As the Company Secretary at TWK Agri, you will play a pivotal role in ensuring effective corporate governance, compliance with statutory regulations, and seamless communication between the company's board of directors, management, and stakeholders.
• You will oversee a diverse range of administrative and legal functions critical to the smooth operation of the organisation.

Responsibilities and Duties

• Advise the board of directors on corporate governance best practices and ensure compliance with relevant laws, regulations, and internal policies
• Organize and facilitate board and committee meetings, including preparing agendas, compiling meeting materials, and documenting minutes
• Maintain accurate records of board decisions and actions, ensuring adherence to legal and regulatory requirements
• Facilitate induction of new board members
• Ensure adherence to listing requirements including preparation of shareholder news alerts
• Manage the share trading desk that provides a registration and administration service to shareholders
• Administration of share transfers related to the customer loyalty scheme and the employee share incentive scheme
• Facilitate dividend payments and related administration
• Monitor changes in legislation and regulations affecting the company's operations and promptly advise management and the board on compliance obligations
• Manage the company's statutory registers, filings, and disclosures, ensuring timely submission to regulatory authorities
• Liaise with external legal counsel as necessary to address legal matters and mitigate risks.
• Perform the duties of Information Officer
• Ad-hoc legal assistance or advice to the board of directors or executive management
• Serve as the primary point of contact for shareholders, regulatory agencies, and other external stakeholders on corporate governance and compliance matters
• Coordinate the distribution of corporate communications, such as annual reports, proxy statements, and notices of general meetings
• Facilitate effective communication between the board, management, and shareholders, addressing inquiries and concerns in a timely and professional manner
• Maintain accurate and up-to-date corporate records, including memorandum of incorporationand board policies
• Ensure the safekeeping of corporate documents and records, implementing appropriate data security measures
• Assist in the drafting and review of legal documents, contracts, and agreements as needed

Qualifications and Skills

• Bachelor's degree in Law, Business Administration, or a related field
• Additional certification as a Company Secretary (advantageous)
• Proven experience (5 years) in a corporate governance, legal compliance, or company secretarial role, preferably within the agricultural or related industry
• In-depth knowledge of corporate law, governance principles, and regulatory requirements
• Strong analytical, organisational, and problem-solving skills, with meticulous attention to detail
• Excellent written and verbal communication skills, with the ability to interact effectively with diverse stakeholders
• Proficiency in office productivity software and corporate governance software/tools
• Ability to maintain confidentiality, exercise discretion, and operate with integrity in handling sensitive information