Compliance Onboarding Champion (FTC) (JHB Illovo) at BDO South Africa

Primary Purpose of the Job

This individual will be a key member of the Compliance Team that supports BDO South Africa in building a resilient and successful business, by:

• Receiving and collecting client and opportunity information and facilitating an effective and efficient onboarding process.
• Being a trusted advisor to business, advising on system use and completion of the client onboarding process.
• Understanding that this role includes mindful completion of a workflow process and cannot be a “tick the box” exercise.
• Entrenching a strong culture in the firm that this is about more than pure compliance, but also about promoting a message that everyone has a role to play in protecting the firm against risk.
• The team that the individual will be part of is primarily responsible for the administration of the Acceptance and Continuance of Client Relationships and Specific Engagements” but also has other compliance duties.
• The Onboarding Champion role will report into the Compliance Operations Senior Manager.

Main Duties and Responsibilities

• Responsible for processing efficient and effective compliance related activities for the primary and secondary allocated business units or offices.
• Focussed on collecting and receiving relevant information and entering this on the CRM/Core system in a timeous and accurate way. 
• Responsible for data quality for workflow items involved with.
• Pro-actively identify re-acceptances and initiating the process on a continual basis.
• Pro-actively build and verify group structures on a continual basis.
• Submit international conflict checks for all opportunities to international clients onboarded on CRM/Core. Send emails to partners of Restricted entities for all opportunities submitted to Restricted entities. Follow up and track responses.
• Participate in communications in relation to Acceptance and Continuance of Client Relationships. This could include sending out and following up of COI checks, dependent on requirements.
• Assist with initiatives, processes, systems, and tools relating to Acceptance and Continuance of Client Relationships and other compliance functionalities, as needed.
• Able to understand and communicate the “why” of why certain processes are followed and needed.
• Provide training, advice and support to partners, directors and professionals on client acceptance and re-acceptance procedures and systems on a regular basis.
• Perform follow ups and engage with relevant stakeholders of other BDO member firms.
• Pro-active identification and communication of potential improvements as it relates to compliance activities involved in.
• Stakeholder management and engagement, in relation to duties to be performed.
• Using the tools provided proactively to research group structures as well as directorships, and other relevant pre-verification checks as needed.
• The Champion needs to understand the implication of information found, as there are additional processes linked that there are additional actions needed for.  Responsibility would lie with the Onboarding champion to complete this process.

Requirements

Qualifications, Recognition of Prior Learning, Work Experience, and Knowledge

• Qualifications/Recognition of Prior Learning equivalent
• Completion of High school
• A qualification in Compliance, Risk, Finance or Audit would be an advantage

Work Experience

• Experience in similar risk management, independence and/or compliance roles.
• Experience within a professional services/audit firm would be advantageous.

Knowledge

• Basic Excel, Word, and PowerPoint.
• Written and spoken English language skills.
• BDO systems experience an advantage.

Technical Competencies

• Efficient processing of compliance related tasks.
• Progress reporting.
• Attention to detail.
• Ability to understand and manage time and constraints as communicated.

Behavioural Competencies

• Good interpersonal and organisational skills
• Strong spoken and written communication skills
• Ability to work independently and collaborate with team members.
• An optimistic outlook
• A proactive approach to continuous improvement

BDO Core Competencies

• Relationships and Collaboration
• Exceptional Client Service
• Engaging people
• Quality, Risk management and Operational performance