Conference Assistant at IDC

Responsibilities

Assist project manager plan and execute events, assist with the successful delivery of events. This role requires excellent planning skills along with the ability to define project milestones and deadlines and coordinate both teams and external contractors to ensure a successful and enjoyable event that meets organizational goals and expectations. The Conference Assistant need to balance creativity with logistics, negotiation, and supplier management duties. They should excel at multitasking and balancing concerns like venue and contractor selection with details like décor and meal planning, effectively utilizing resources and personnel to stage large- and small-scale events.

Other Duties and Responsibilities include:

• Conference assistant work with their teams to select elements of the event.
• Gather estimates of rooms, food and beverages, entertainment, and transportation for the event.
• Conference assistant work with suppliers to negotiate contracts for various services and products related to the event.
• Assist with event logistics before, during and post the event. For large-scale events, this can include many elements such as transportation, lodging, venue preparation, entertainment and post event reports.
• Conference Assistant to be on-site for the event itself to ensure that it goes smoothly and quickly respond to client issues.

Qualifications

• Bachelors degree in a related field
• At least 2-3 years’ experience in event management field
• Effective English written and verbal communication is also essential in this role.