Contract: Procurement Manager at Transnet

• Manage the procurement of goods and services in accordance with the Transnet Policies, processes and procedures in compliance with standards, procedures and relevant regulations, to ensure effective and efficient supply, delivery and execution of supply contracts to the required quality and per the required time schedules
• Manage the administration of contracts in the Pre Award (tendering) Stage, the evaluation stage and the approval to Award
• Stage, ensuring the cost-effective execution thereof and the commercial integrity of Contracts.
• Manage the handover of the procurement documents to the contract administration manager for final contract negotiations and conclusion of the contract.
• To provide commercial leadership in the commodity team that is responsible for the development and implementation of procurement strategies and other initiatives in delivering the procurement savings target.
• Overall the Procurement Manager is responsible for ensuring the continuity and security of supply of the right quality of procurement of services at competitive prices and at minimal contractual risk.

The incumbent in this role is required to:

• Conduct supplier commercial negotiations
• Run the tender process
• Establish supplier contracts
• Maintain and administer contracts pertaining to portfolio commodities
• Developing portfolio focused supplier industry key economic indicators and cost models

Position outputs:
Procurement strategy execution:

• Provide commercial leadership to the procurement team responsible for development and implementation of procurement strategies and cost reduction initiatives;
• Identify key economic trends on portfolio covered supplier industry;
• Develop portfolio focused key supplier cost models and update regularly;
• Provide commercial leadership to procurement team and cross functional value team during the strategy development process;
• Forecast consumption and usage as input to strategy development;
• Develop and maintain preferred vendor lists;
• Develop portfolio focused strategies and tactics for cost containment on strategic contracts
• Implement portfolio specific procurement strategies;
• Measure portfolio TCO savings performance and supplier performance; and
• Monitor procurement strategy implementation from a commercial / contract point of view.

Tendering process administration:

• Design and administer the tender process;
• Obtain adjudication power sign-off;
• Undertake commercial evaluation and adjudication of supplier bids and coordinates technical evaluation; and
• Agree supplier negotiation metrics with Procurement Lead and negotiates with successful tenderer in finalising all contract terms and conditions.
• Establish, manage and maintain minor procurement contracts:
• Manage price and scope changes, amendments and queries;
• Increase contract base by motivating for contract establishment;
• Pro-actively advise the Business Unit on inventory holding levels for commodities subject to statutory and / or other contractual changes;

Manage and monitor supplier performance against the following criteria, including:

• Delivery
• Product Quality
• SHE requirements
• ISO standards
• Responsiveness
• Partnering capability
• Consumption
• Payment

Procurement performance monitoring:

• Report on portfolio contract performance and supplier performance as well as contract performance and efficiencies including:
• Contract spend and consumption
• Contract price escalation performance vs relevant price indices
• BEE spend

Report on portfolio contract administration efficiency in line with annually agreed end-user service level agreements (SLAs), including:

• New contract establishment lead times
• Price evaluations
• Amendments
• Resolution of queries
• Compliance to policies, procedures and standards for risk management:
• Ensure compliance to relevant legislation and ensure contract management support in terms of archiving, contract price adjustments and correspondence with regards to minor contracts;
• Implement and monitor compliance on P2P controls framework;
• Monitor and control system access in terms of user profiles and purchase groups for P2P; and
• Implement and monitor Critical Financial Controls.

Stakeholder Management:

• Support the Procurement Lead;
• Build sound relationships with end-users, key suppliers and materials managers;
• Provide feedback on performance of value team members; and
• Take responsibility for self-development.

Qualifications & Experience:

•  A relevant Bachelor’s degree or National Diploma (M+3) in Built Environment, Commerce, Supply Chain / Engineering is required,
• A post-graduate business or finance degree or CIPS Level 4 would be an added advantage; and
• At least 5 years supply chain management experience in a large organisation.

Competencies:

• Sound knowledge of Supply Chain Management / Procurement.
• Sound knowledge of best practice SCM processes.
• Sound knowledge of systems, especially as enablers of Strategic Sourcing.
• Understanding of technical and operational requirements of a business including capital requirements.
• Knowledge of Transnet’ BBBEE targets
• Knowledge of NEC3 Contracts, CIDB, PPPFA,PFMA