Jobs at Transnet

Position outputs:
Implement contract management framework

• Plan, articulate and formulate Transnet’s contract management approach applicable to the management of its portfolio of supply, commercial, lease contracts;
• Implement a contract expiry system that tracks all contracts for TPT from R1 and above to ensure contracts are in place prior to expiry;
• Take responsibility for CLM and all matters pertaining from a supply contracts point of view and maintenance of contract templates on CLM;
• Regularly monitor day-to-day aspects of contracts administration to monitor that costs are properly reconciled and checked against contract payment schedules;
• Monitor adherence to Transnet’s contract management approach to show the consolidated achievement of strategic and tactical objectives on contract management. Formulate plans for corrective action, if required.

Manage key stakeholder relationships

• Manage all relevant stakeholders to expedite the contract execution process;
• Develop and manage a system to gather and communicate supplier performance information to key stakeholders;
• Communicate the objectives of contract management framework to internal and external SCM stakeholders;
• Develop an applicable Service Level Agreement with set time lines for job progress measurement on contracts;
• Conduct training on contract management to Supply Chain Management stakeholders and OD end users as required.
• Provide contract management support:
• Draft, review and amend strategic, supply and commercial contracts for TPT;
• Identifying commercial risk factors at the time of contracting, being involved in the contract negotiation process and providing the required escape clauses, checking the financial risk in terms of the pricing and terms of price adjustments (i.e. frequency of adjustments and applicable escalation formulae);
• Ensuring the appropriate structure for capital and consumer products on local and foreign supply contracts relating to short-, medium-, and long term projects;
• Monitor the financial impact on the budgets and cash flow to ensure there is always sufficient funds of the terms of contracts;
• Manage price adjustments on strategic contracts through developing a dashboard of daily tracking on exchange rate movements and applicable indices, such as the Consumer Price Index, the Production Price index, SEIFSA Index and international required indices;
• Calculate and verify supplier price adjustment claims, including the development of a format for price breakdowns to be used for price adjustment purposes;
• Develop a tracking system on price management, as per the pricing clauses contained in the various strategic contracts;
• Provide input and recommendation on supplier performance against TPT’s strategic contracts and provide support in terms of follow up if all benefits (i.e. quantity and payment discounts) from commercial deals are utilised.
• Monitor compliance to contracts management frameworks:
• Analyse and report on adherence to contract management practices on TPT’s portfolio of contracts on a quarterly and annual basis;
• Input into formulation of performance indicators and metrics; and
• Report on the overall performance of relevant aspects in the Contract Management Office.
• Provision of strategic Contract Management support:
• Manage the budget spend of all contracts;
• Contribute to management team activities within the context of the iSCM Strategy and business objectives;
• Lobby executive support and buy-in for relevant Contracts Management initiatives;
• Implement succession planning within the immediate team.

Qualifications & Experience:

• An LLB degree preferably with a postgraduate business or legal degree
• At least 6-8 years’ Contracts Management experience in a commercial environment

Competencies:

• Detailed knowledge of Contract law;
• Contract Management Systems;
• Advanced reporting, communication, presentation, organization and negotiation skills for management of processes and projects; and
• Proficiency in Supply management processes

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• Manage the procurement of goods and services in accordance with the Transnet Policies, processes and procedures in compliance with standards, procedures and relevant regulations, to ensure effective and efficient supply, delivery and execution of supply contracts to the required quality and per the required time schedules
• Manage the administration of contracts in the Pre Award (tendering) Stage, the evaluation stage and the approval to Award
• Stage, ensuring the cost-effective execution thereof and the commercial integrity of Contracts.
• Manage the handover of the procurement documents to the contract administration manager for final contract negotiations and conclusion of the contract.
• To provide commercial leadership in the commodity team that is responsible for the development and implementation of procurement strategies and other initiatives in delivering the procurement savings target.
• Overall the Procurement Manager is responsible for ensuring the continuity and security of supply of the right quality of procurement of services at competitive prices and at minimal contractual risk.

The incumbent in this role is required to:

• Conduct supplier commercial negotiations
• Run the tender process
• Establish supplier contracts
• Maintain and administer contracts pertaining to portfolio commodities
• Developing portfolio focused supplier industry key economic indicators and cost models

Position outputs:
Procurement strategy execution:

• Provide commercial leadership to the procurement team responsible for development and implementation of procurement strategies and cost reduction initiatives;
• Identify key economic trends on portfolio covered supplier industry;
• Develop portfolio focused key supplier cost models and update regularly;
• Provide commercial leadership to procurement team and cross functional value team during the strategy development process;
• Forecast consumption and usage as input to strategy development;
• Develop and maintain preferred vendor lists;
• Develop portfolio focused strategies and tactics for cost containment on strategic contracts
• Implement portfolio specific procurement strategies;
• Measure portfolio TCO savings performance and supplier performance; and
• Monitor procurement strategy implementation from a commercial / contract point of view.

Tendering process administration:

• Design and administer the tender process;
• Obtain adjudication power sign-off;
• Undertake commercial evaluation and adjudication of supplier bids and coordinates technical evaluation; and
• Agree supplier negotiation metrics with Procurement Lead and negotiates with successful tenderer in finalising all contract terms and conditions.
• Establish, manage and maintain minor procurement contracts:
• Manage price and scope changes, amendments and queries;
• Increase contract base by motivating for contract establishment;
• Pro-actively advise the Business Unit on inventory holding levels for commodities subject to statutory and / or other contractual changes;

Manage and monitor supplier performance against the following criteria, including:

• Delivery
• Product Quality
• SHE requirements
• ISO standards
• Responsiveness
• Partnering capability
• Consumption
• Payment

Procurement performance monitoring:

• Report on portfolio contract performance and supplier performance as well as contract performance and efficiencies including:
• Contract spend and consumption
• Contract price escalation performance vs relevant price indices
• BEE spend

Report on portfolio contract administration efficiency in line with annually agreed end-user service level agreements (SLAs), including:

• New contract establishment lead times
• Price evaluations
• Amendments
• Resolution of queries
• Compliance to policies, procedures and standards for risk management:
• Ensure compliance to relevant legislation and ensure contract management support in terms of archiving, contract price adjustments and correspondence with regards to minor contracts;
• Implement and monitor compliance on P2P controls framework;
• Monitor and control system access in terms of user profiles and purchase groups for P2P; and
• Implement and monitor Critical Financial Controls.

Stakeholder Management:

• Support the Procurement Lead;
• Build sound relationships with end-users, key suppliers and materials managers;
• Provide feedback on performance of value team members; and
• Take responsibility for self-development.

Qualifications & Experience:

•  A relevant Bachelor’s degree or National Diploma (M+3) in Built Environment, Commerce, Supply Chain / Engineering is required,
• A post-graduate business or finance degree or CIPS Level 4 would be an added advantage; and
• At least 5 years supply chain management experience in a large organisation.

Competencies:

• Sound knowledge of Supply Chain Management / Procurement.
• Sound knowledge of best practice SCM processes.
• Sound knowledge of systems, especially as enablers of Strategic Sourcing.
• Understanding of technical and operational requirements of a business including capital requirements.
• Knowledge of Transnet’ BBBEE targets
• Knowledge of NEC3 Contracts, CIDB, PPPFA,PFMA

go to method of application »

• To support the effective functioning of the executive office by providing high level administrative support and professional assistance, whilst maintaining the appropriate level of confidentiality, sophistication and protocol required of this position.
• Enhance and protect the image and reputation of the executive by portraying professionalism and integrity in all interaction and communication with other parties.

Position outputs:

• Manage and maintain the executive’s schedule with due consideration of divisional and executive management meetings and relevant events, demonstrating an awareness and understanding of business priorities and issues. This includes daily time management and consultation with the executive to ensure optimisation of the executive’s time and availability
• Act as first point of contact, representative and information source for the executive’s office, and respond to basic queries and requests for information. Receive and welcome VIPs and visitors courteously and professionally. Screen all incoming calls of the executive and divert or take messages. Respond to queries where possible on behalf of the executive in his/her absence
• Manage and arrange meetings for the executive nationally and internationally, by ensuring that agendas are prepared, required inputs are received from all parties concerned, and that all relevant documentation is in order. Brief and update the executive on the context of meetings in advance, as well as the input and actions required from him/her at the meeting.
• Pro-actively determine and obtain relevant information required to support the executive’s contribution. Manage logistical arrangements as required
• Facilitate logistical arrangements in terms of local and international travel, accommodation and subsistence for the executive, including account reconciliation and currency as required

Provide administrative and secretarial support to the executive in order to support the effective running of the office, which include:

• Scanning and retrieving documents
• Physically filing documents;
• Archiving documents;
• Retrieving archived documents;
• Taking and distributing minutes;
• Support the executive in organising and preparing for management meetings.
• Establish and maintain an effective and secure e-filing and document management system for fast retrieval of data and information
• Establish and maintain sound relations with all relevant stakeholders such as other executives, contractors and general staff in assisting with requests, dealing with issues/queries, and managing incoming and outgoing instructions and responses to and from the executive.
• Ensure that the required protocol is followed at all times, demonstrating cultural awareness as well as awareness for the standing and position of visitors and staff.
• Ensure effective management of the executive office through the efficient use of technology, by ensuring effective functioning of all systems and equipment, and by ensuring correct and adequate stationery.
• Liaise and interface with relevant internal and external stakeholders such as suppliers, clients and other executives as  required, conveying information accurately, professionally, and courteously whilst maintaining the required level of confidentiality
• Manage and prepare correspondence accurately, timeously and as specified for review and approval by the executive using appropriate MS Office packages, and ensure distribution to relevant parties:
• Liaise with courier services
• Follow up with intended recipients to ensure receipt
• Produce PowerPoint and Excel presentations in line with the executive’s requirements for executive management meetings and presentations
• Obtain data and information from relevant sources for compilation of monthly reports and build packs for meetings when required
• Conduct first-line research for the executive when required, consulting relevant internal or external sources, and/or by doing desktop research.
• Analyse and summarise information into a report for ease of use by the executive
• As Senior Secretary, assist other secretaries in the implementation of office processes, practices and technology when required.
• Coach and guide new/junior secretaries on protocol and correct office management processes when required
• Supervise the activities of messengers, cleaners, tea ladies, etc.

Qualifications & Experience:

• Senior Higher Certificate (NQF 5)
• 3 - 5 years applicable experience
• OR
• Grade 12 OR NQF 4
• Minimum 5 years applicable experience, at least 2 years working experience in a secretary role with a proven track record of success.

Competencies:

• Broad knowledge of policies, procedures, principles, standards & processes e.g. governance, Delegation of Authority, Procurement, Compliance, Finance etc.
• Working knowledge of SAP R3 or similar systems
• Working knowledge of MS Office including MS Word, Excel, PowerPoint, MS Teams and Internet.
• Knowledge of archiving and filing systems

go to method of application »

• To manage a Project Controls team, to operate and deliver all Project Controls functions on the programme/ large project.
• This is to be in accordance with best practice standards, corporate governances, policies, processes, systems and controls implemented within Transnet Group and Transnet Pipelines (TPL), including but not necessarily limited to: project reporting, planning & schedule management, cost & change control, estimating/quantity surveying, document control. Other functional areas that report into the Project Controls Manager (PCM) on the project are Contracts Management and Risk & Opportunity Management.
• The PCM will provide management and guidance across the above multiple disciplines on the programme/ project and ensure that the team functions and delivers the project in line with the Project Director/ Principal Project Manager expectations and to the governance requirements set by the Senior Manager Projects Controls.
• The PCM will assist and partake in the continuous improvement of best practices and initiatives, as part of the effective and efficient functioning of projects controls on programmes/ large projects being overseen by the Programme Management Office (PMO) in TPL.

Position outputs:

• Providing primary point of contact to the Senior Manager Project Controls in the TPL PMO for all matters relating to project controls process, data, and reporting in support of the work in TPL 3.2 Providing line management and leadership duties to all key leads within the project controls team on a programme/ large project, ensuring that the projects controls tea is functioning and delivering to a high standard, that accuracy is achieved at all times, that real time and integrated reporting reflects actual current status of the project
• Ensures that resourcing gaps within the team and on the project are identified and filled appropriately and timeously with suitably qualified persons
• Communicating and rolling out the strategic level programme controls approach provided by the senior manager Projects Controls, including documentation of programme controls procedures that supports the approach, as set out by the PMO
• Ensuring best practice programme controls principles and toolsets are adopted on the project in support of practices and shared learning from other OD PMOs and industries
• Promote the implementation of the controls principles through support and training for the project management and operational community as required by the PMO
• Ensure in conjunction with the Senior Manager Projects Controls that all key staff members within the project controls team have current and relevant training in support of the PMO tools and processes being adopted
• Responsible for the audit, governance and assurance on the project, and in particular where significant interest or risk is identified to the PMO
• Supports and implements any client specific process as identified by the PMO, the OD and Transnet Group
• Ensures that all work undertaken by the Project Controls Team is executed safely and meets or exceeds safety goals and policies and is in accordance with Transnet Governance.
• To provide the communication links to the respective Project Director/ Principal Project Manager, and the Senior Manager Projects Controls
• Working with the PMO Senior Manager Projects Controls to establish an integrated project controls management framework for all aspects of control and reporting across TPL
• Provide central co-ordination and decision-making within the programme/ project, and create project support culture.

Key deliverables would include, but not necessarily limited to:

• Delivery of Project Controls Strategy or Plan in support of the programme/ project to be delivered to meet the project objectives and in line with the PLP and gateway processes
• Successful management and implementation of the programme/ project controls strategy or plan per project (reporting, cost control, change management, schedule management, document control, risk and opportunity management etc)
• Delivery of all best practice controls process and procedure in support of the programme
• Delivery against the reporting cycles as agreed for the project and the PMO
• Sets and manages project team targets in support of the PMO expectations
• To adhere to governance, audit and assurance processes at all times

Qualifications & Experience:

• Incumbent needs to have a minimum of a bachelor’s degree in any projects controls field or a business degree
• A minimum of 8 years’ experience in the projects controls field with a minimum of 3 years leading large projects Project Controls team.

OR

• A higher national diploma in the projects controls field or a business NHD supported by a minimum of 10 years’ experience in projects controls with minimum 3 years relevant post graduate experience in a project controls managerial position on a large project,
• Professional registration in project controls discipline (e.g. PrQS/ CO/ PMISP/ CRMP).
• PMI or equivalent will be an added advantage
• Experience in major transformation and change management initiatives.

Competencies:

• Knowledge and previous work experience in managing high-valued, large, multidiscipline, green-/brown-/red-field, complex infrastructure programmes and projects from inception through to completion & close out.
• Experience in running projects controls on hydrocarbon/ petrochemical projects is preferred