Contract: Contracts Manager at Transnet

Position outputs:
Implement contract management framework

• Plan, articulate and formulate Transnet’s contract management approach applicable to the management of its portfolio of supply, commercial, lease contracts;
• Implement a contract expiry system that tracks all contracts for TPT from R1 and above to ensure contracts are in place prior to expiry;
• Take responsibility for CLM and all matters pertaining from a supply contracts point of view and maintenance of contract templates on CLM;
• Regularly monitor day-to-day aspects of contracts administration to monitor that costs are properly reconciled and checked against contract payment schedules;
• Monitor adherence to Transnet’s contract management approach to show the consolidated achievement of strategic and tactical objectives on contract management. Formulate plans for corrective action, if required.

Manage key stakeholder relationships

• Manage all relevant stakeholders to expedite the contract execution process;
• Develop and manage a system to gather and communicate supplier performance information to key stakeholders;
• Communicate the objectives of contract management framework to internal and external SCM stakeholders;
• Develop an applicable Service Level Agreement with set time lines for job progress measurement on contracts;
• Conduct training on contract management to Supply Chain Management stakeholders and OD end users as required.
• Provide contract management support:
• Draft, review and amend strategic, supply and commercial contracts for TPT;
• Identifying commercial risk factors at the time of contracting, being involved in the contract negotiation process and providing the required escape clauses, checking the financial risk in terms of the pricing and terms of price adjustments (i.e. frequency of adjustments and applicable escalation formulae);
• Ensuring the appropriate structure for capital and consumer products on local and foreign supply contracts relating to short-, medium-, and long term projects;
• Monitor the financial impact on the budgets and cash flow to ensure there is always sufficient funds of the terms of contracts;
• Manage price adjustments on strategic contracts through developing a dashboard of daily tracking on exchange rate movements and applicable indices, such as the Consumer Price Index, the Production Price index, SEIFSA Index and international required indices;
• Calculate and verify supplier price adjustment claims, including the development of a format for price breakdowns to be used for price adjustment purposes;
• Develop a tracking system on price management, as per the pricing clauses contained in the various strategic contracts;
• Provide input and recommendation on supplier performance against TPT’s strategic contracts and provide support in terms of follow up if all benefits (i.e. quantity and payment discounts) from commercial deals are utilised.
• Monitor compliance to contracts management frameworks:
• Analyse and report on adherence to contract management practices on TPT’s portfolio of contracts on a quarterly and annual basis;
• Input into formulation of performance indicators and metrics; and
• Report on the overall performance of relevant aspects in the Contract Management Office.
• Provision of strategic Contract Management support:
• Manage the budget spend of all contracts;
• Contribute to management team activities within the context of the iSCM Strategy and business objectives;
• Lobby executive support and buy-in for relevant Contracts Management initiatives;
• Implement succession planning within the immediate team.

Qualifications & Experience:

• An LLB degree preferably with a postgraduate business or legal degree
• At least 6-8 years’ Contracts Management experience in a commercial environment

Competencies:

• Detailed knowledge of Contract law;
• Contract Management Systems;
• Advanced reporting, communication, presentation, organization and negotiation skills for management of processes and projects; and
• Proficiency in Supply management processes