Conveyancing Administrator - Hyde Park at Pam Golding Properties

This includes but is not limited to –

• Obtaining, collating and uploading supporting documentation,
• Checking, confirming and verifying information, screening of clients
• Uploading the sale onto Alchemy, Initiating and instructing processes, and
• Communicating, noting and reporting on the progress of the sale on Alchemy.

Key Responsibilities

• Oversee data captured by conveyancing administrators
• Complete the Sales Input Forms from the Offer to Purchase, listing form and mandate up to and including the Contract Information, and sign the SIF confirming that FICA is completed including commission, referral and GOLD Club information
• Liaise with attorneys, seller and buyer regarding OTP, deposits, bond quotation, inspections and any other information deemed necessary
• Prepare all documents to attorney’s necessary to complete conveyancing process
• Assist agent with drafting of documents or addendums where necessary
• Maintain and update suspense and actual sales registers
• Ensure that proper records maintained in order to comply with statutory requirement before registration takes place
• Check the SIF to ensure that all the information is complete and accurate, including commission calculations and referral information
• Prepare all payment requisitions where property transfers are completed.
• All payments to involved are completed accurately and timeously
• Prepare weekly and monthly reports to Branch, finance showing outstanding sales, expected banking, commission statements, OOBA bond commission and Agent commissions

Key Competencies

• Methodical, excellent attention to detail and the ability to follow process;
• Strong computer literacy skills with the ability to learn online processes and systems;
• Good interpersonal skills and a service orientation;
• The ability to work independently, make own decisions and use own initiative when required;
• Approachable, confident and friendly demeanor;
• The ability to prioritise, work within deadlines and be solution-focused;

Education & Experience

• Paralegal Qualification withat least 2 years  Conveyancing experience;
• Familiar with and experience in the conveyancing process is a non-negotiable requirement;
• Previous real estate experience or conveyancing experience in a legal firm will be advantageous.