Contract Writer - Johannesburg at Glencore

ACCOUNTABILITY:

• This role will be responsible for drafting the sales and purchase contracts for the various commodities handled in the Zinc/Copper Department and their related legal documents.
• This role will support the commercial/legal work throughout all phases of the deal starting from the business proposal unit post signature issues.

KEY RELATIONSHIPS:

• Trading & Traffic Teams
• Team colleagues
• Relevant field offices
• Contract Management
• Group Legal, Compliance and Sustainability
• Suppliers, vendors, contractors, and other external stakeholders as required

QUALIFICATION & SKILL REQUIREMENTS:
Minimum Qualifications & Requirements:

• BA Degree or similar sound qualification in Economics, Law or comparable qualification such as Paralegal Diploma
• Fluency in English, verbal and written (corporate language)
• Willing and able to travel abroad for training purposes

Additional Qualifications:

• N/A

Competencies:

• Fluency in English (corporate language)
• Strong verbal and written communication skills that work effectively within team and different audiences
• Flair for legal language
• Able to prioritize tasks and to work with short deadlines and ad-hoc requests
• Able to work and communicate with people from various multi-cultural backgrounds inside and outside the Company
• Able to understand economic workflows, the legal requirements and the interaction between both
• Interested in Commodity Trading
• Efficient, able to work under pressure, very well organized, detailed and comfortable in using IT applications (MS Office)
• A strong team player, with the ability to also work independently, with a proactive and flexible work attitude
• Computer literate MS Office. Strong Excel, Word & PowerPoint skills

Work Experience:

• 1 to 3 Years relevant experience

GENERAL ACCOUNTABILITY:

• Responsible to enter new business in the internal trading system, including pricing lines and liaise entries with Terms book
• Submit contract headers for validation
• Send contract no. to traffic team, as per Trading system
• Keeping track of traders’ business confirmations
• Follow up on external/local counterparty business confirmation if not yet available for deal validation purposes
• Coordination with Terms books and Traffic Team Members for entry of new products/qualities
• Liaising with the KYC/ Compliance coordinators in case information on counterparties is missing
• Monthly reporting on open/pending contract status.
• Drafting/issuing/reviewing of sales and purchase contracts including offtake, requirements, tolling contracts and all related legal documents (NDA/MoU/LOI/Force Majeure declarations, letters of notice, claims and similar) and its verification with Trading, Compliance, Insurance, Finance, etc.
• Providing prompt practical business oriented legal and commercial advice directly to traders and other stakeholders within the department as well as to customers (with support of our legal department).
• Offering proactive advice and signalling of prospective legal/commercial risks
• Assisting all Teams within the Zinc/Copper Department with regard to various legal matters/queries
• Negotiating and coordinating matters related to Supplier Code of Conduct clauses in cooperation with Group Legal and Sustainability.
• Maintaining the internal trading system and administration of the contract files
• Preparing PoAs for third parties, such as custom clearers, service providers
• Complete RDE table and obtain signature from corporate services, as well as arrange for Translations of Documents with notarisation and apostille

Service Agreements:

• Draft/review service agreements for storage, warehousing, software licenses, freight forwarding jointly with ACB team if in scope of TPDD

PCG:

• Draft / review Parent Guarantees and liaise directly with finance and credit risk team when needed

Glencore entities:

• Drafting of local/direct contracts on behalf of entities other than Glencore International AG with their direct customers
• Intercompany contracts/ X-over ctrs:
• Drafting of intercompany contracts between Glencore entities
• Drafting of all x-over ctrs. Between Glencore entities

Audit:

• Compile documents stored electronically for any internal and external audit
• Check Termsbook entries vs. finalization of contracts/amendments and raise matter if amendment/addendum/cancellation agreement missing

Year end tasks:

• Maintain Evergreen contracts/Longterm in CTTS: adding another year to all evergreen contracts with same quantity as the year before, adjusting the contractual quantity respectively and splitting the new year into 4 equal schedules
• Check of duration type in contract header (Spot =< 3 months; Long-term => 3 months)
• Enter Counterparty reference number where missing
• Enter Conversion ctr associated Metal ctr where missing
• Creating of all new tolling/conversion contracts in CTTS for following calendar year based on instructions from traffic

Supply Chain Due Diligence:

• Maintain lists required for SCDD purposes
• Update the trading system execution fields with product / category as required by Sustainability
• Digital Filing in Enterprise and maintenance of it.
• Assist with coordinating alignment between regions relating to commercial activities (e.g. monthly meetings organising, attendances and agenda items).
• Assisting with updating of Glencore Standard Template Agreements issued in Regional and Global jurisdictions on authorised electronic systems
• Advise on the global contracting processes across all business units in terms of accuracy and compliance with legal and regulatory aspects.
• Engage with legal team as required to enforce contractual terms and conditions
• Create and report database where contracts status is listed and updated
• Monitor contracts to ensure contract tolerance is not exceeded
• Maintaining the “out of tolerance list” file updated and provide a report at the end of the quarter
• Distributing minutes of meetings electronically
• Strive to meet departmental performance objectives by understanding the importance and urgency of tasks, and by applying knowledge, skills and experience toward task accomplishment to the benefit of the organization
• Ensure role clarification and execution of work at correct organisational levels