Controller: Imports and Creditors at Senwes

Duties and Responsibilities:

Daily Administrative Excellence:

• Clear shipments and submit documents to clearing agents promptly. Open shipments on the Embrace system to match supplier invoices for smooth stock checks.
• Capture and manage supplier invoices and payments to avoid demurrage charges and penalties. Maintain the Imports payment register to ensure timely and accurate payments.
• Book FECs with banks to manage costs and reduce risks associated with shipments.
• Establish LCs with banks for suppliers as needed.
• Gather necessary documents for import payments and process payments on the cashbook system efficiently. Handle Adhoc Cash On Delivery payments as required.
• Manage bookings between suppliers and forwarders. Reconcile Goods Received Vouchers (GRVs) and issue claims for any discrepancies.
• Process rebates from overseas suppliers and close shipments once all transactions are finalized. Handle telephone inquiries from suppliers and stakeholders.

Monthly Administrative Mastery:

• Calculate and re-evaluate GIT between spot and bill of lading rates monthly.
• Adjust foreign creditors to spot rates at month-end.
• Issue journals for currency profit/loss and report on Month to Date (MTD) and Year to Date (YTD) currency losses/profits.
• Provide weekly reports on outstanding purchase orders and expected stock item ETA.

Precise Creditor Reconciliation & Administration:

• Perform detailed reconciliations of creditor statements and prepare ERP system reconciliations for timely payments.
• Follow up on queries and ensure prompt resolution.
• Verify and process all paperwork related to invoices, ensuring accuracy and rectifying any errors.
• Process supplier invoices, payments, and non-stock purchase orders on the Embrace System. Create and update creditor accounts and supplier files.
• Excellent written and verbal communication skills to handle inquiries and documentation.

Requirements

• 3-5 years of relevant experience dealing with creditors and/or imports.
• National Senior Certificate; a relevant post-matric qualification is advantageous.
• Experience with the ACS Embrace operating system will be advantageous

Skills and competencies

• Skill in accommodating diverse client profiles with confidence and composure.
• Ability to work effectively both as part of a team and independently.
• Remain calm and composed in client-facing situations.
• Ensure precision in all administrative tasks and financial transactions.
• Excellent written and verbal communication skills to handle inquiries and documentation.
• Manage bookings between suppliers and forwarders. Reconcile Goods Received Vouchers (GRVs) and issue claims for any discrepancies.