Conveyancing Attorney (Head of Operations) at IGrow Wealth Investments

• The ideal candidate will be an admitted Attorney and Conveyancer with at least 10 years of relevant experience. You will lead and support conveyancing teams, liaise with internal and external stakeholders, manage risk, monitor cashflow and performance KPIs, and drive continuous improvement through process optimization and automation.
• This is an exciting opportunity for a results-driven professional to influence high-value property projects, oversee complex transactions, and contribute directly to the growth and operational excellence of a top-tier investment company.

To qualify for this position, you need:

• BCom or LLM in Property Law degree.
• Admitted Attorney and Conveyancer.
• Minimum 10 years relevant experience in conveyancing and property development.
• Proven leadership experience, including managing and mentoring conveyancing or legal teams.
• Advanced understanding of conveyancing and property law, including transfers, sectional titles, leases, and development agreements.
• Strong analytical and problem-solving skills.
• Proficiency in legal and property-related systems.
• Valid driver’s licence and own reliable transport.

Duties and responsibilities include, but not limited to:

Departmental Management and Performance:

• Report to the director directly
• Monitor all CPs on bulk timelines and follow up with relevant teams to ensure timeous fulfilment.
• Oversee development department teams, ensuring conveyancers perform required duties.
• Attend weekly meetings, identify bottlenecks, and implement intervention strategies.
• Engage weekly with bond registration attorneys to assess progress and align deliverables.
• Support the Conveyancing Team and resolve escalations.
• Audit weekly reports from bond attorneys and address discrepancies.
• Create new Progress, Lodgement, and Bond Registration Smartsheets for new acquisitions.
• Identify and mitigate risks or delays.
• Act as liaison between Rentals and LK Attorneys regarding tenant occupancy and inspections.
• Attend Client Acquisitions meetings where needed.
• Assisting with Preparation of Acquisition Agreements and Sales Agreements.
• Address grievances escalated beyond Senior Conveyancers.
• Provide system adoption training for internal and external stakeholders.
• Support the Director with conveyancing, management, and operational tasks.
• Participate in recruitment interviews and performance reviews.
• Act as main legal contact for clients, developers, banks, managing agents, municipal authorities, SARS and external attorneys.

Operations Function:

• Analyse processes to identify inefficiencies.
• Design and implement workflows, procedures, and tools.
• Document SOPs, process maps, and internal controls.
• Monitor operational efficiency using KPIs such as project timeliness and mitigated risks.
• Develop automation tools to reduce manual tasks.
• Track incidents, errors, and system downtime.
• Produce quarterly system performance and improvement reports.
• Collaborate with cross-functional teams to align systems with organisational needs.
• Create dashboards and report mechanisms to track performance.
• Conduct periodic audits to ensure compliance.
• Identify risks or bottlenecks and propose corrective actions.
• Drive continuous improvement based on data and feedback.

Conveyancing Function:

• Prepare deeds where needed.
• Set up onboarding meetings with bond registration attorneys and introduce reporting systems.
• Ensure compliance with all relevant property and conveyancing laws and regulations.
• Support development launches and facilitate planning and kick-off sessions.
• Support Conveyancers with obtaining information for new developments.
• Monitor and advise on acquisition agreement Conditions Precedent.
• Oversee the drafting, vetting, and lodgment of documentation relating to property transfers,leases, and sectional titles.
• Review and advise on complex contractual matters and resolve disputes relating to property transactions where necessary.
• Ensure a high level of client satisfaction while managing complex or high-value transactions.

Cashflow and Forecasting Function:

• Manage cashflow forecasts and risk projections.
• Audit units in cashflow models and update the Cash Flow.
• Update Cash Flow in preparation for Cash Flow Meetings.
• Attend weekly cashflow meetings and report progress and risks.
• Report on lodgment delays, bond registration attorney delays, intervention strategies and suggestions for improving workflow and timeframes.

Bond Registration Attorney Management & Oversight:

• Identify operational pitfalls with bond registration partners.
• Escalate issues to bond attorneys’ management where needed.
• Build and maintain partner relationships.
• Audit partner-submitted reports for accuracy.
• Ensure effective use of Smartsheets by partners.
• Report to Director where bond registration attorneys are prejudicing performance and timeframes.

KPIs:

• Percentage of projects delivered on time.
• Percentage of projects delivered within budget.
• Number of risks identified, mitigated, or prevented.
• Accuracy and timeliness of reporting outputs.
• Compliance rate with workflows, SOPs, and audits.
• Reduction of manual tasks due to automation.
• System uptime and reduction of recurring errors.
• Stakeholder satisfaction levels.
• Partner performance against SLAs.
• Cashflow forecast accuracy vs actual performance.