Conveyancing Secretary - Wellington/ Paarl at Pam Golding Properties

Main Purpose of the Job    

• This Conveyancing role is ideal for a multi-tasker who enjoys varied and challenging work. As Conveyancing Secretary, you will provide conveyancing and sales administrative support to the various parties in the sales transaction during the after-sales process from signature of the offer to purchase to registration of the property and the receipt and payment of commission.
• The successful candidate will be based in either our Wellington or Paarl office.

Key Responsibilities    
Responsibilities and Duties: Conveyancing and Sales Administration
The responsibilities include, but are not limited to:

• Obtaining, collating and filing supporting documentation;
• Checking, confirming and verifying information;
• Initiating and instructing processes; and
• Communicating, noting and reporting on the progress of the sale.

In particular your sales administration duties will cover:

• Offer to purchase;
• Listings and Mandates;
• Confirming that FICA is completed appropriately and all the relevant documentation is filed;
• Communicating with the conveyancing attorney and seller via letter;
• Capturing the offer to purchase in Alchemy from the offer to purchase, listing form and mandate;
• Obtaining the deposit slip or confirmation of deposit;
• Managing bond details if a bond is obtained;
• Managing any amendments to offers or cancellations;
• Verification of banking details;
• Reporting and regular engagement with the branch manager so that they are aware of any offers that are converted or cancelled;
• Where PGP has been instructed to attend to certificates of compliance, order inspections, obtain relevant certificates and forward to conveyancing attorney;
• Capturing of sales once all the suspensive conditions have been met;
• Obtaining confirmation of commission payment;
• Management of outstanding sales and reporting on these monthly, including the expected monthly banking detailing the sales due for registration in the current month;
• Downloading the expected banking report, detailing the sales due for registration in the current month;
• Processing of commission reports.

Key Competencies    

• Methodical, excellent attention to detail and the ability to follow process;
• Good interpersonal skills and a service orientation;
• The ability to work independently, make own decisions and use own initiative when required;
• Approachable, confident and friendly demeanour;
• The ability to prioritise, work within deadlines and be solution-focused;

Education & Experience    

• Matric
• Previous conveyancing experience is essential;
• Familiar with and experience in the conveyancing process is a non-negotiable requirement;
• Previous real estate experience or working in a real estate environment is advantageous.
• Knowledge & Skills Required    
• Strong computer literacy skills with the ability to learn online processes and systems;