Coordinator at Aspen Pharma Group

Job Description
Responsibilities:

External logistics

• Verify the shipping mode
• Coordinate third-party logistics
• Plan import controlling

Internal logistics

• Coordinate pickups and deliveries
• Coordinate the fleet
• Ensure accurate receipt, movement, storage, handling, labelling, inspection, picking, checking, issuing and return of material and finished goods in the warehouse

Other processes

• Review cycle count process generated from BAAN
• Follow up on blocked stock
• Review licensing, time management, equipment maintenance
• Conduct stock counts

Plan & process

• Implement policies and procedures
• Plan and coordinate activities for an administrative work group and determine daily priorities
• Lead team in the implementation of administrative improvements
• Provide recommendations to management on improvement in processes

Reporting & record keeping

• Coordinate and consolidate the gathering of information for reporting
• Generate a draft report for department or area of technical expertise
• Analyse consolidated data in own area of responsibility and provide recommendations to line manager.
• Compile detailed reports and documents
• Monitor and control data integrity in all databases in area of responsibility.

Stakeholder relations

• Communicate with internal stakeholders to achieve work objectives and to maintain relationships
• Communicate with employees and management, to assist and convey information

General office support/ Administrative support

• Provide and coordinate systematic and dependable support services
• Lead the provision of advanced administrative, operational, customer support and computational tasks (such as, basic data analysis, report and document development, complex report preparation, content development, meeting planning and advanced research)

Job Requirements
Background/experience

• 4+ years’ Forwarding and Clearing experience
• Minimum of a 2 Year Diploma in Import/ Export Management or similar
• Certificate/ Course in Customs Processes

Specific job skills

• Import and Export Management
• Logistics Management

Competencies

• Planning and Organising
• Meeting Deadlines
• Capturing Facts