Coordinator Building and Facilities Management - ORTIA at Airports Company South Africa

Key Performance Output

The successful candidate reporting to the Manager Building and Facilities Maintenance, and will be responsible but not limited to the following:

• Perform and oversee office administration.
• Assist in implementation of interventions.
• Monitor & Replenish levels of stock, stationery and functional sundries in line with SCM processes.
• Assist with necessary travel and accommodation arrangements.
• Coordinate special projects and events.
• Oversee daily housekeeping of relevant area.
• Schedule and coordinate meetings in terms of invitations, conference rooms, catering etc.
• Coordinate functional communications which may include screening calls and publishing of communications to stakeholders.
• Transcribe record and distribute minutes of meetings to relevant parties.
• Manage and Maintenance of documentation system.
• Respond to request, queries and complaints as and when required, direct accordingly.
• Recordkeeping, retrieving and filing of relevant documentation.
• Assist in preparation of tender documentation and process as and when required.
• Log functional activity and/or maintain the functional system.
• Coordinate and extract reports from functional system to enable reporting of functional activities.
• Conduct research to assist with the implementation of continuous improvement initiatives in functional area.
• Conduct feasibility studies in functional area for envisaged initiatives and projects.
• Facilitate contractor activity on site in line with SLA.
• Conduct inspections and audits of Contractor activity on site.
• Monitor functional contracts to ensure effective planning for their renewal through SCM processes.
• Adhere and ensure adherence to statutory regulations, organisational standards, policies and procedures. Report non-compliance and implement corrective actions to ensure compliance. 

Technical Skills and Experience

The challenges posed by this position require the successful candidate to have the following:

• National Diploma in Technical, Mechanical, Electrical, Civil, building environment is essential.
• 2-3 years operational experience in a relevant functional discipline is essential.
• 1-2 years supervisory experience in a relevant functional discipline is recommended.
• Valid Code B motor vehicle license.
• Ms Office intermediate competency