Coordinator, Export International Marketing SA at Exxaro Resources

Job Advert Summary    
PURPOSE:

• To ensure that the Group shipping function operates optimally within the South African and Exxaro International Trading AG (EITAG) export set-up.
• To coordinate and administer vessel management and all activities pertaining to final invoicing and shipping.

Minimum Requirements    
QUALIFICATIONS:

• N Dip: Logistics (Essential/Minimum or)
• N Dip: Marketing Management (Essential/Minimum)
• Certificate First Line Management (Essential/Minimum)
• B Tech (Relevant) (Recommended/Desirable)

EXPERIENCE: 

• 3-5 years   Relevant experience in Logistics and/or export coordination within a bulk product environment  (Essential/Minimum) Operational

REQUIREMENTS: 

• Psychometric Assessment (Essential/Minimum)
• Certificate of Fitness (Essential/Minimum)

Duties & Responsibilities    
Administration and Document Control  

•  Compile and manage contracts of service providers and customers
• Evaluate and recommend contract stipulations
• Keep record and monitor contract compliance and renewal applications
• Terminate contractual relationship upon completion
• Ensure that the issuing, documentation and customer instructions correlate
• Verify quality of goods dispatched
• Forward documentation to relevant parties via applicable medium/courier/mailing/digital systems
• Execute financial invoicing of delivered cargo. Manage volume as per agreement
• Coordinate and quality assure data and statistics related to demurrage/dispatch on export vessels
• Verify forex/exchange rate calculations. Ensure remittance is received for expedited transactions
• Nomination of vessels with port(s)
• Preparation of all shipping instructions including bill of lading
• Forwarding clearing and sampling and analysis as per international agreement
• Compile shipping and logistics file per vessel for record purposes

Compliance, Governance and Assurance    

• Ensure adherence to contract
• Enforce contractual rights and obligations
• Ensure documentation is in line with departmental budgetary stipulations 

Contract Administration  

• Develop, implement and maintain a database
• Compile tender documentation as per project
• Support observation, measurement and monitoring of commodity.
   

Customer and Client Relationship Management  

• Liaise with logistics personnel and suppliers in order to provide input in development of Service Level Agreements (SLA's) with suppliers
• Support internal and external relations, including the interface with external and internal role players or other functions responsible to ensure that the export needs are met
• Provide relevant and specialised support to applicable stakeholders
• Establish and maintain relations with stakeholders to ensure optimal export efficiency

Financial Administration and Reporting    

• Assist in preparation of section's annual budget by forecasting operational costs and monitor expenditure and cash flow on a regular basis
• Conduct financial analysis and focus on advancements in specialist field
• Price reconciliations back to the mines
• Confirm (allocate against vessels) all 3rd party invoices (RBCT, agents, etc.)
• Issue and prepare invoices for payments to service providers
• Follow-up with finance on actual payments dates to ensure payments are made
• Ensure payments for service providers, agent's commissions and entitlement is calculated correctly, verified, approved and paid on time (e.g. TNPA, RBCT, TCM Matola and Stevedores)
• Implement a framework for entitlement customers as per agreement for volume and monthly pricing of entitlement on API4

Functional Management    

• Financial management: Comply with marketing and logistics budget and forecast costs
• Performance management: Assist with implementing strategic plans through disciplined execution processes, track implementation and provide feedback to relevant manager.  Contribute towards functional/cross-functional activities to ensure strategic alignment. Track and drive functional targets/goals to achieve results.
• Continuous improvement and functional change: Contribute towards identifying, advocating and implementing improvement and change. Contribute towards a culture of continuous improvement and change agility in function
• Engagement/communication: Engage with operations and cross- functionally with peers. Represent marketing and logistics and the Company externally as required
• Governance: Ensure marketing and logistics adheres to Group governance, policies and standards, statutory and legal compliance. Entrench a culture of discipline
• Standardise, simplify and speed-up functional processes and eliminate duplication/bureaucracy

Safe and Healthy Work Environment    

• Adhere to all health and safety practices and promote good housekeeping on an ongoing basis
• Address all unsafe practices and potential hazardous situations and rectify/report to superior
• Comply with Safety Health Environment and Community (SHEC)/technical requirements
• Wear applicable Personal Protection Equipment (PPE) at all times

Sales and Marketing Plan    

• Execute, expedite and maintain sales orders
• Conduct monthly reporting on sales- and related functions
• Ensure accurate quality and quantity of products
• Invoicing on previous week deliveries to RBCT
• Stock quality update (per grade)
• Train quality update per mine/per product
• Consolidation of month end stocks at mine and/or sidings

Behavioural Alignment    

Demonstrates the following:

• Creativity, collaboration, sociable and awareness to the ecosystem
• Stewardship, accountability, ability to develop trust, safety conscious and ethical
• Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
• Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
• Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective