Coordinator II: Events (P8) (University Relations: Events) at University of Johannesburg

Job Description:

• To plan, organise, manage, implement and evaluate all UJ Graduation Ceremonies, as well as other high-profile events as required.

Responsibilities:
Duties include the following:

• Oversee policy and protocol of UJ graduations and other events.
• Plan and execute UJ graduations, as well as other VC, corporate and special (ad-hoc) events, as required.
• Consult and advise UJ stakeholders with regard to other events..
• Evaluate events.
• Ensure UJ’s compliance with legislation and statutes (from a disaster management perspective).
• Manage and build relationships with clients and suppliers.
• Keep abreast of the environments, developments, and trends in the events coordination environment.

Minimum requirements

• NQF7 qualification in a relevant field (Project Management, Hospitality, Marketing and Public Relations).
• 3-5 Years relevant experience
• Driver’s License.

Competencies and Behavioural Attributes:

• Excellent written, verbal, listening and interpersonal communications skills.
• Good Project management skills.
• Good time management skills.
• Proficiency in the use if Microsoft Office applications (Word, Excel and Outlook)
• Strong interpersonal relationships, with the ability to relate with all levels of management, staff and contractors.
• Flexibility to work within an environment where competing and changing priorities exist, with processes developed quickly to ensure quality outcomes that best meet business needs.
• Ability to work with other team members to achieve outcomes.
• Ability to apply judgement, interpretative skills and informed decision making.
• Planning and organising.
• Budgeting skills for events co-ordination.
• Problem solving and the ability to improvise.
• Detail conscious.

Recommendations:

• Experience in a higher education environment.
• Diploma in relevant field (for example, events management/Public Relations/Project Management).