Coordinator II: Marketing (P8) 3-Year Fixed Term Contract (College of Business & Economics: School of Consumer Intelligence & Information Systems) at University of Johannesburg

Job Description

Oversight and coordination of the marketing and administration activities within the School of Consumer Intelligence & Information Systems. To provide administration and coordination support and act as a first line of contact between the Director of the School and other relevant stakeholders.

Responsibilities:

The incumbent will be expected to:

External Image Building:

• Compile information and writing of newsletter schedule
• Manage social media page (possibly LinkedIn as and when required.
• Communicate with industry and alumni – email campaigns.
• Coordinate and plan events (e.g. open lectures, conferences, industry events, open days, prize giving/s, CEP graduations, industry advisory boards, community engagement initiatives
• Organise, sit in, and consolidate information on bi-annual

Internal Image Building:

• Organise, sit in, and consolidate information as required
• Communication to students (i.e. School events, important UJ info).
• Communicate with staff (e.g. internal school events, news form director).
• Staff functions/events for school.
• Organise and manage the first-year orientation programme

Promotion of Programmes/Growing Enrolment Numbers:

• Plan promotional campaigns in collaboration with departmental reps and college marketing manager.
• Oversee execution of promotional campaigns within allocated budget.
• Liaise with advertising agency and UJ design.
• Priority order of programmes to promote (liaise with academic programme coordinators):
  •  Masters.
  •  Doctoral and post-doc.
  •  CEPs/Online programmes.
  •  BTech, Adv. Diploma and Hons.
• Undergraduate liaising with College marketing committee on Open day planning and attending open day events/training of assistants for Open day events.

Marketing Coordination:

• Develop annual marketing calendar (in collaboration with Marketing Manager).
• Oversee and update annual marketing calendar.
• Update and record keeping of promotional material (including learning guide designs, banners, flyers, programme brochures – electronic and printed).
• Liaise with UJ design (for events and campaigns).
• Assist with community engagement projects (work with community engagement coordinator and organise and coordinate community engagement events).
• Write press releases for submission to UJ communications and website uploads.
• Gather white papers/research snippets to post on social media page (from Dep reps).
• Manage and update database for the School
• Coordinate and plan events in conjunction with Department representatives.
• Website updates.
• Regular contact with Department Marketing representatives.
• Consolidate information and address daily marketing needs for each department.
• Attend departmental meetings.
• Attend CBE marketing committee meetings.
• Monitor competing universities and tertiary institutions with specific regard to programmes, online offerings, personnel, new developments, and advice Marketing Manager.
• Liaise with UJ communications (UJ web and social media posts from school to share on public platforms).

Administrative Support:

• Provide administrative support in the office of the Director.
• Upload temporary appointments and ensure successful completion and payments.
• Update the Schools asset register, with support from the assets department.
• Liaise with clients and ensure all invoices are paid within the required timeframes.
• Load claims on Oracle Requester System.
• Request signatures for manual claims; petrol claims; overtime claims; and international new appointments and submit to HCM.
• Liaise with students on programme related matters
• Perform secretarial duties for the Director. 
• Make travel arrangements (including flights, visas, etc.)
• Coordinate and manage procurement of office supplies, equipment, and furniture.
• Conduct research in preparation for key engagement and meetings.
• Source, manage, disseminate information from and to appropriate people and departments
• Ensure research partner interaction, including with relevant university, business, and government personnel
• Compile and prepare relevant reports, presentations, and external communication for the Director of school.

Minimum requirements

• Degree in Marketing, Public Relations, or Communication (NQF 7)
• At least five (5) years' relevant marketing experience.
• Three (3) to five (5) years' operational level experience in marketing and communication.
• Proven event management experience.
• Proven experience with digital marketing campaigns.
• Proven knowledge of Oracle system and procurement processes
• Proven knowledge of ITS
• A valid driver's licence.

Competencies and Behavioural Attributes:

• Ability to use technology to improve efficiency and attainment of the university’s strategic goals.
• The ability to professionally manage, motivate and display individual leadership qualities.
• An excellent public profile and media savvy complemented by academic/professional rigour.
• Excellent planning and organising skills and attention to detail.
• Excellent written and verbal communication skills in English.
• Good listening skills.
• Excellent time management skills.
• The ability to work under pressure.
• Excellent interpersonal skills (networking and relationship-building).
• Excellent presentation skills.
• Effective problem-solving skills.
• A high level of creativity.

Recommendations:

• An Honour's degree (NQF 8) in Marketing/Communication or relevant field.
• Evidence of effective external engagement (academia, business community, professional boards, and wider society) is highly desirable.
• Knowledge of university systems, structures, policies, and procedures.
• Relevant work experience in a university environment.
• Project management skills and experience.
• Relevant work experience in any service-related industry (one to two years).
• Fundraising experience.
• Social media experience.