Country Aviation Operations Manager at Puma Energy

Key Responsibilities:

Product Quality:

• To ensure that product quality and operational  requirements operational   included requirements included in the Puma Aviation Manuals and JIG standards are rolled out at all drum filling locations, airport depots and midstream terminals that handle Aviation Fuels.
• To ensure that there are trained “product quality officers “ within country to handle the product quality control requirements and associated documentation.
• Has decision rights on aviation fuel quality throughout the country.

Operations:

• Has responsibility for PUMA licencelicense to operate in Country at airport depots.
• To ensure, in conjunction with the Regional Aviation operations manager, that JV core principles are implemented at JV locations.
• Represents the company at JV board meetings.
• To ensure that the operating standards and procedures in the JV take cognizance of Puma requirements.
• Where possible, to influence the JV board to implement Puma HSSE standards.
• Management of in country operations through reporting on Capex, Opex,  accidents, accidents, incidents, inventory control and KPI’s.
• To perform routine visits to airport depots and midstream terminals and laboratories in order to have direct contact with personnel and to detect any possible unreported deviation to standard and to ensure correct procedures are being observed.   
• Ensure that airport depots observe local airport regulations to ensure that the license to operate remains intact.
• Thorough application of management of change process.
• The country operations manager optimizes the performance of the operations through guiding the efforts of teams to focus on improving the abilities of field staff , finding root causes and to problems and implementing system wide improvements and organizing the contributions of others to achieve superior customer service.
• Incident prevention, investigation and reporting is a key role.

People management:

• To manage airport depot managers in country in terms of development and training.
• To participate in people related processes  within processes within country. To develop, implement and control the reporting systems in country.
• Set high personal standards and lead by examples.
• Ensure that the regional office and airport depots are adequately staffed to support airport operations in accordance with the manuals.
• Manage industrial relations and disciplinary procedures in accordance with company procedures.
• Demonstrate a commitment to building a motivated workforce.
• To take an active interest in all staff’s wellbeing to ensure they are physically and mentally fit to carry out their duties and if they are not then seek out ways of facilitating a recovery.

Aviation Equipment – Standards and Engineering Assurance:

• Accountable for the maintenance of all equipment in the depot. This includes ensuring that there are appropriate site specific preventative maintenance schedules / programs are in place and that equipment is maintained in accordance with the manufacturers specifications.
• Accountable for ensuring that there are sufficient spare parts and critical spares for continuity of operation are available and correctly stored and that replenishment orders are made timeously.

Quality and operational Assurance:

• To provide operational and quality assurance through inspection of airport depots ,depots, midstream terminals and refineries that handle aviation fuels in the country supply chain. To identify gaps and recommend the implementation of appropriate remedial action to mitigate risk.
• To inspect laboratories that conduct aviation fuels testing within the country to ensure compliance with EI / JIG 1530.
• To ensure that the document management system for quality assurance is operational and up to date and operational.
• To assist with the close out of recommendations arising from previous, Aviation  JIG Aviation JIG Inspections, IFQP audits, SAPS Audits and Puma Internal Audits.

Inventory Management :

• Ensure that product levels at all locations are maintained at a satisfactory level to accommodate customer requirements and to ensure that loss / gain performance is within acceptable limits.
• Liaise with country and regional supply and logistics managers to ensure that the supply chain is free of disruption to prevent stock out or fuel rationing at airports.
• Ensure that daily inventory reconciliation and stock closures are done at every airport.
• Ensure that stock gains and losses are closely tracked and that any variation outside of tolerance is promptly investigated, explained and corrective action taken at each depot.

HSSE:

• Ensure that all Puma operated aviation depots conform to and apply the Puma SAPS management system in addition to the aviation specific operating management system, quality control and safety requirements.
• Ensure that accident and incident reporting is captured in “Safeguard” and in addition, reported in accordance with the aviation operating manuals.
• Ensure that the Puma emergency procedures are implemented at all airport depots and that all depot staff are properly and regularly trained on the same.

Cost Management:

• Manage, in consultation with the appropriate country/regional Finance Managers, all operational and capital budgets planning and expenditure.
• Approve purchases of new equipment /services and coordinate and supervise investment budgets and capital expenditure according to the Puma DOA.

Training:

• To provide a support service to ensure that the necessary training and guidance is provided to each depot  so that product receipt, storage and into-plane deliveries are performed in accordance with Puma Aviation Standards.
• To ensure that the Puma Aviation training manual is implemented and that task procedures and the required confirmation of training documents have been signed off by both the trainer and trainee.

General:

• To assist in regional projects at the direction of the Regional Aviation Manager
• Manage and assist in the negotiation of in-country concession agreements with civil aviation and airport authorities.

Key Relationships and Department Overview:

• Internal Country General Manager, Aviation Commercial Manager, Country Operations Manager. HSSE Manager, Country Finance Manager. Country Supply and Logistics Manager, Country HR Manager, Regional JIG Inspectors & Regional Aviation Operations Manager.
• External – Airport Authorities, Governmental Aviation Agencies and Energy departments, Contractors, Consultants and Vendors.