Creditors Administrator (Bloemfontein) at Econo Foods

Job Description

• The Creditor’s Administrator is responsible for the processing of non-stock related expenses, ensuring all documentation is according to company policy and external regulation.
• Loading of all bank payments on the bank platform and downloading all proof of payments. Stock creditor payments to be allocated to the invoices on the creditor’s platform. High level of accuracy, strong organizational skills, attention to detail is paramount.
• By paying attention to below considerations, you can help ensure the accuracy, security, and compliance of payment transactions, minimizing the risk of errors or fraudulent activities.
• Fulfilling these responsibilities, a Financial Administrator contributes to the overall financial health of the organization, ensures accurate financial reporting, and helps build and maintain positive relationships with suppliers.

Key Responsibilities

Vendor Management:

• Establish and maintain strong relationships with suppliers to facilitate smooth transactions.

Invoice Processing:

• Ensure accurate and timely processing of supplier invoices.
• Verify that invoices match purchase orders and delivery receipts.
• Ensure that payments are authorized and approved according to the organization's internal controls and procedures before processing them.
• Sound knowledge of the VAT act.

Payment Processing:

• Ensure timely and accurate payments to suppliers.
• Schedule payments in accordance with agreed-upon terms and take advantage of early payment discounts when applicable.
• Submit remittance advice to suppliers.

Compliance and Documentation:

• Ensure compliance with internal policies and external regulations.
• Maintain accurate and organized documentation related to accounts payable transactions.

Reporting:

• Provide management with insights into potential issues.

Audit Support:

• Provide support during external audits related to accounts payable.
• Ensure compliance with audit requirements and provide necessary documentation.

Paying and Loading Payments:

• Accuracy of Transaction Details: Verify that the payment details, including the recipient's account number and other relevant information, are accurate to avoid sending funds to the wrong account. Exercise caution and attention to detail to minimize the risk of errors or fraudulent activities.
• Security and Fraud Prevention: Implement security measures to prevent fraudulent activities and regular security audits.
• Confidentiality: Maintain the confidentiality of financial information and ensure that sensitive payment details are handled securely.

Payment Allocation:

• Stock creditors payments to be allocated to invoices on stock creditors platform.

Qualifications & Experience

Essential Qualifications:

• Matric.
• Previous experience in accounts payable or related financial roles is essential.
• A minimum of 3-5 years relevant experience is expected for this position.
• Proficiency in using accounting software and enterprise resource planning (ERP) systems is crucial.
• Knowledge of Microsoft Office Suite and Adobe essential.
• Sound knowledge of Accounts Payable workflow systems in software such as Xero, Simple, SAP, Pastel and OCR technology.
• Effective communication skills are necessary for interacting with internal teams and external vendors. This includes written and verbal communication skills.
• Effective time management is important for meeting deadlines, managing multiple tasks, and ensuring timely processing of payments.

Competencies Required

• Building and maintaining relationships with strong interpersonal skills - living out the company values and unique HO HOLA culture.
• Friendly, helpful, confident yet humble, and able to work well in a team.
• Ability to work in a highly competitive, fast-paced, and dynamic environment.
• Ability to communicate fluently in English (written and verbal).
• Comprehensive knowledge of Microsoft.
• Strong communication skills.
• Accuracy and attention to detail.
• Analytical and strong problem-solving abilities.