Creditors Clerk (Bloemfontein) at Econo Foods

PURPOSE OF THE ROLE

• The primary purpose of an Creditors Clerk is to ensure the accurate and timely recording of financial transactions related to the acquisition of stock. This involves verifying transactions, and ensuring that payments to creditors are made in a timely manner. By fulfilling these responsibilities, the Creditors Clerk contributes to maintaining positive relationships with suppliers, avoiding late payment penalties. This role is crucial for providing accurate financial reporting, and supporting effective inventory management.

KEY RESPONSIBILITIES

To facilitate the timely payment of stock-related invoices as follows:

Remittance/ payment requisition reconciliation:

• Match/combine purchase orders, delivery receipts, and invoices to ensure that the company received the correct quantity, description and pricing of stock per supplier.
• Identify any discrepancies that need resolution.
• Ensure adherence to payment terms and take advantage of any applicable discounts for early payment.  Process payments to creditors in accordance with established payment terms.
• Take advantage of early payment discounts and manage payment deadlines.

Vendor Communication:

• Communicate with stock suppliers or vendors to resolve any discrepancies in invoices, address payment-related inquiries, and establish positive relationships. This will involve collaborating with the commercial department from time to time.
• Complete all new vendor credit applications.

Compliance:

• Ensure compliance with company policies, accounting standards, and regulatory requirements when handling stock accounts payable transactions. This includes adherence to internal control procedures.

Documentation:

• Maintain organized and complete documentation of stock-related accounts payable transactions. This documentation is essential for audits and financial reviews.

Problem Resolution:

• Investigate and resolve any issues related to stock accounts payable, such as discrepancies, pricing errors, or missing documentation. Work with relevant departments to address and rectify problems.

Reporting:

• Provide insights into spending patterns and other relevant financial metrics.

Audit Support:

• Provide support during external audits related to accounts payable.
• Ensure compliance with audit requirements and provide necessary documentation.

Confidentiality:

• Maintain the confidentiality of financial information and ensure that payment details are handled securely.

Requirements

QUALIFICATIONS & EXPERIENCE

• Matric certificate (Grade 12) and/or equivalent higher qualification.
• Proven experience in accounts payable or related financial role would be beneficial.
• Proficiency in using IQ accounting software is crucial.
• Knowledge of Microsoft Office Suite and Adobe essential.
• Effective communication skills are necessary for interacting with internal teams and external vendors. This includes written and verbal communication skills.
• Effective time management is important for meeting deadlines, managing multiple tasks, and ensuring timely processing of payments.

COMPETENCIES REQUIRED

• Building and maintaining relationships with strong interpersonal skills - living out the company values and unique HO HOLA culture. 
• Friendly, helpful, confident yet humble, and able to work well in a team.
• Ability to work in a highly competitive, fast past and dynamic environment.
• Ability to communicate fluently in English (written and verbal).
• Comprehensive knowledge of Microsoft.
• Strong communication skills.
• Accuracy and attention to detail.