Creditors Clerk - Fourways Crossing at Growthpoint Properties

Key Performance Areas:

Creditors and collections

• Collection of all outstanding debts by phoning and, where necessary, sending letters of demands to debtors.
• Ensuring that clients billing, and utilities queries are addressed timeously.
• Managing the administration of the Fourways crossing book
• Reconciliation of debtor’s accounts
• Ensuring that credit notes are passed timeously
• Once receipted, allocating any unallocated payments to debtor’s accounts
• Ensure payment of the correct invoice to the correct supplier, data captured accurately, and VAT/Legal entities are correct on the system
• Preparation of monthly arrears reports on overdue accounts
• Monthly submission of arrears and legal reports

Debtors:

• Raise all purchase orders as required.
• Collect monthly rentals as agreed in the lease agreement and manage any arrears per policy.
• Ensure arrears reports are distributed to the Financial manager and General manager as required and hand over collections to attorneys as instructed. 
• Ensure correct invoices, quotes and PO's are attached on MDA for sign off by approver.
• Respond to queries within 24hrs.
• Reconcile Supplier Statements monthly and follow up outstanding invoices as per the statements sent by the supplier.
• Ensure all council accounts are paid monthly before due date.
• Data to be captured correctly on MDA with copies of the invoices attached.
• Preparing the weekly recon of the bank statements and accounts.

Liaison with internal clients

• Identify problems and provide solutions to client needs within the debtors and creditors function.

Cashbook Payments   

• Ensure all weekly and monthly deadlines are met.
• Load payments and transfers on the Nedbank platform for approval and release by financial manager.
• Act as an approver where authorized to do so where approvers are not available.

Internal and external Administration

• Arrear comments updated as required
• Breach/Demand letters are sent to the clients by the 14th of each month in terms of the credit policy or as per GM directive.
• Drawing up of accurate settlement agreements and ensuring management sign off. Reconciliations to be done to ensure that AOD's are up to date.

Turnover collection and analysis

• Request Annual Audited T/O Certificates from Retail Tenants, preparing calculation schedules to submit to GM.
• Record keeping of received T/O Certificates
• Ensuring custody, confidentiality and safe keeping of all financial related tenant records and information

Requirements

Competencies and Skills

• Attention to detail
• Be a team player
• Must be able to use their own initiative
• Must be efficient and reliable
• Assertive
• Must be deadline focused and driven 
• Willing to work extra hours if needed.
• Sound business judgement
• Must be able to sustain business relationships in a professional manner
• Comfortable with figures and analysis
• Solid judgement with ability to make good decisions
• Proven, strong communication skills, both verbal and written with excellent interpersonal skills
• Strong customer service ethic
• Good problem-solving and analytic skills
• Computer proficient with strong Excel knowledge (Microsoft Office, Excel)
• Interested in working collaboratively as a member of cross-functional team
• Interested in continuously learning and developing oneself
• Enjoys working with clients in meeting their needs; enjoys striving towards win-win situations
• Enjoys thinking creatively and analytically 

Experience

• 3 years minimum experience as a creditors clerk   

Education

• Matric prerequisite
• Post matric qualification will be an advantage