Creditors Clerk (Fourways) at Leroy Merlin

Description

• The Creditors Clerk is responsible for ensuring accurate and timely processing of supplier invoices, reconciliations, and payments, while maintaining strong internal controls over accounts payable (AP) and related stock transactions.
• This role supports accurate financial reporting, assists in stock verification processes, and builds effective relationships with suppliers and internal stakeholders.

KEY RESPONSIBILITIES

Accounts Payable

• Verify that all goods received match supplier invoices and purchase orders or contract terms.
• Capture, code, and process supplier invoices accurately in the ERP system.
• Perform regular supplier reconciliations, investigating and resolving discrepancies promptly.
• Prepare and process payments in line with agreed payment terms.
• Maintain accurate supplier records and update changes promptly.

Stock & Invoice Matching Controls

• Coordinate with the warehouse team to ensure that deliveries match purchase orders and agreed terms.
• Identify and report discrepancies or non-conformities to management.
• Perform spot checks on stock balances against ERP records to detect and address anomalies.
• Support monthly, cyclical, and annual stock counts by verifying quantities and documentation.

Reporting & Reconciliation

• Prepare daily, weekly, and monthly AP status reports for management.
• Highlight any variances between ERP records and physical stock, and follow up on resolutions.
• Support month-end close by ensuring all supplier invoices and credit notes are captured and reconciled.
• Assist with preparing journals for AP-related adjustments.

Controls & Compliance

• Adhere to company policies, IFRS guidelines, and internal control procedures.
• Assist in improving AP processes and internal controls to enhance efficiency and accuracy.
• Maintain proper classification and coding of ledger entries.

Supplier & Internal Relations

• Build and maintain positive supplier relationships through timely communication and resolution of queries.
• Collaborate with procurement, warehouse, and finance teams to resolve any AP or stock-related issues.

Ad-Hoc Support

• Assist the Finance Team with projects and tasks as required.

Requirements

Requirements:

• Finance/Accounting diploma or equivalent.
• Minimum 2–3 years’ experience in accounts payable, preferably in a retail or FMCG environment.
• Experience using ERP systems.
• Strong understanding of AP processes and basic stock control principles.

Skills:

• Strong attention to detail and accuracy.
• Good analytical and reconciliation skills.
• Effective communication and relationship-building abilities.
• Ability to work under pressure and meet deadlines.
• Proficiency in MS Excel and other Microsoft Office applications.