Creditors Clerk at Kazang

Job Purpose

• To ensure accurate and timely processing of supplier invoices, payments, and reconciliations, maintaining compliance with company policies and supporting the finance team in achieving operational efficiency.

Responsibilities of the role include:

• Capturing creditors invoices on a weekly basis
• Reconciling company records to creditors statements - creditors reconciliations
• Preparing & sending out remittance advice
• Prepare & submit creditor payments when due & on time
• Complete month end creditors recons for sign off by the Assistant Accountant
• Query resolution - address supplier queries
• Loading daily payments each morning & afternoon onto banking system
• Sending proof of payments to suppliers
• Preparation of invoices for monthly Agent commission
• Payment of monthly Agent commission
• Onboarding & vetting of all new Agents
• Ensuring that the creditors age analysis is reviewed monthly
• Processing of pro-forma invoices for vendors
• Adding of new beneficiaries onto the banking system
• Ensuring invoices are properly authorized in accordance with levels of authority
• Intercompany invoicing (processing and generating)
• Request missing invoices and supplier statements where required
• Ensure credit notes and refunds are captured on the system and paid/offset by the supplier
• Prepare supporting documents and verifications for onboarding of new suppliers
• Reports to: Senior Financial Accountant

 Key Responsibilities

Invoice & Payment Processing

• Capture supplier invoices accurately and timeously on the accounting system.
• Verify invoice details against purchase orders and authorization levels.
• Prepare and process weekly and monthly creditor payments in line with due dates.
• Load daily payments onto the banking system and ensure correct beneficiary details.

Reconciliations & Reporting

• Perform monthly creditors reconciliations and resolve discrepancies promptly.
• Review and maintain creditors age analysis, ensuring accuracy and completeness.
• Prepare month-end reports for review and sign-off by the Assistant Accountant.

Supplier & Agent Management

• Address and resolve supplier queries efficiently.
• Request missing invoices and statements where required.
• Onboard and vet new suppliers and agents, ensuring compliance with company requirements.
• Prepare supporting documentation for supplier onboarding and verification.

Compliance & Controls

• Ensure invoices are properly authorized according to company approval matrix.
• Maintain accurate records for audit and compliance purposes.
• Process credit notes and refunds, ensuring correct allocation and payment.

Additional Duties

• Prepare and process monthly agent commission invoices and payments.
• Handle intercompany invoicing and reconciliations.
• Add new beneficiaries to the banking system securely.

In order to be considered for the position, the following requirements must be met:

• Grade 12 (Matric) essential; Finance-related qualification advantageous.
• Minimum 3 years’ experience in a Creditors role.
• Proficiency in Sage Evolution (or similar accounting software).
• Advanced Excel skills (pivot tables, VLOOKUP, formulas)
• Strong analytical and problem-solving ability

Behavioural Competencies Required:

• Deadline-driven and highly organised.
• Ability to work under pressure in a fast-paced environment.
• Strong attention to detail and accuracy.
• Team player with excellent communication skills.
• Flexible and adaptable to changing priorities.