Creditors Clerk at Melomed Private Hospitals

• A hospital creditors clerk is responsible for processing and managing the accounts payable for a hospital, which includes verifying and paying supplier invoices, reconciling accounts, and managing supplier relationships.

Job Description

• Ensure invoices are properly authorised in accordance with approved levels of authority.
• Ensure that orders are matched against invoices with reference to quantities, quality, description and price.
• Capture invoices on SAGE from all supporting documentation supplied.
• Ensure that VAT is correctly applied to invoices and correctly captured on SAGE.
• Allocate expenses to the correct Supplier and General Ledger accounts.
• Ensure all documentation meets the minimum SARS and legal requirements.
• Reconcile the creditor’s statements.
• Liaise with suppliers on any discrepancies, credits, disputed items, etc.
• Prepare EFT payments, COD and monthly, and load on to the banking platform.
• Ensure all supplier payment deadlines are adhered to in accordance with agreed supplier payment terms.
• Build solid relationships with suppliers.
• Send remittance advices to suppliers after completion of the payment run.
• Attend to supplier queries.
• Ensure patient refunds, monthly rentals, etc are processed and paid timeously.
• Monitor and maintain the creditors age analysis on an ongoing basis.
• Provide feedback to management on all long outstanding amounts on the creditors age analysis.
• Prepare other reports for management as requested.
• Conduct thorough checks to ensure the prevention of duplicate payments.
• General office duties.
• Filing.
• Reception cover.

Job Requirements

• Matric
• A minimum of 1-2 years’ experience in a Creditors Clerk role
• A tertiary qualification will be advantageous
• Computer literacy is an essential job requirement, e.g., Word and Excel
• Good communication skills Excellent attention to detail