Creditors Clerk - Optipower at Murray & Roberts

Job description

Key Performance Indicators:

• Invoice processing.
• Payment processing.
• Creditor payment forecast.
• Reconciliation processing.
• Query resolution.
• Accruals identification.
• Time management.
• Records and document management.
• Policies, procedures and standards compliance

Key Responsibilities:
 

• Receive all invoices and statements from site, phone and follow up on any outstanding invoices and statements.
• Ensure approved invoices, orders, delivery notes and printed GRN’s are received from site timeously.
• Process invoices and perform three way matching on JDE.
• File all supplier invoices timeously on JDE.
• Ensure invoices and credit notes are processes timeously.
• Prepare monthly supplier reconciliations from supplier ledger to supplier statement to payment.
• Present supplier reconciliations to Finance Manager/Accountant for review and approval.
• Once reconciliation is approved, prepare payment on JDE and submit documentation to cash book clerk for payment.
• Process all payments within deadlines.
• Make a forecast of all creditor payments on a weekly basis and update the Projects and Finance Manager in order to ensure there are sufficient funds available to make the payment.
• Review creditors’ details on the banking system and identify creditors that need to be deleted or need limits changed.
• Follow up on outstanding credit notes, invoices and statements.
• Resolve any supplier queries within one week.
• Escalate any dispute that cannot be resolved with the customer to the Finance Manager/Accountants.
• Keep records of all correspondence with the customer.
• Identify any invoices that where expected to be received by month-end.
• Determine/ consider if these invoices need to be accrued for.
• Discus possible accruals with the Finance Manager/Accountants.
• Keep records of all company information confidential and ensure proper filing of documents using prescribed MRP filing systems.
• Comply with all internal controls, policies and procedures.

Minimum requirements

Experience:

• 2-3 years Creditors Clerk experience, preferably in a construction/ mining industry.
• JDE experience is preferred.

Qualification:

• Matric (Grade 12).
• A Diploma/ Degree in Financial Accounting or Business Management.