Creditors Clerk - Peromnes Post Level 10 at University of Pretoria/Universiteit van Pretoria

RESPONSIBILITIES:

The successful candidate’s responsibilities will include, but are not limited to:

Financial Administration:

• Approve invoices and credit notes on the inventory manage system;
• Send a summary of all outstanding invoices and credit notes to line manager;
• Check and ensure that all relevant documents are captured and referred for payment on a monthly basis as per deadlines;
• Liaise with staff at the units regarding differences in invoices;
• Report all price differences to the line manager, then change and synchronize prices on the inventory management system;
• Synchronize the master database with all the units daily for pricing and product codes;
• Distribute and keep record of petty cash; report any discrepancies to line manager;
• Reconcile petty cash and hand over to finance.

Reporting:

• Compile and submit a consolidated financial and product report;
• Compile and submit reports on all goods received and credit note transactions;
• Compile and submit reports on the movement of stock to ensure that there is no inactive stock which will result in financial loss;
• Keep record of the comparison of prices from different suppliers;
• Compile and submit the Monthly Financial Information Summary to the Finance Department;

Procurement and Inventory Management:

• Give input for procurement of food and small equipment;
• Compile and distribute information for marketing of inventory;
• Assist staff at the units regarding inventory management;
• Provide training and respond to queries from staff on inventory management systems and processes;
• Conduct stock control audits and report findings;
• Load new items and prices on the Point of Sale program at the cash registers in all dining halls and cafeterias;
• Complete upgrades to software at dining halls and liaison with system developers, regarding issues.

MINIMUM REQUIREMENTS:

A relevant 3 Year National Diploma

Two years’ experience in:

• Stock Control experience in
• Hospitality/Food Service with Industrial

Catering

• General experience in Hospitality/Food

Service Industry 

OR

Grade !2/Matric with Accouiting

Four years’ experience in:

• Stock Control experience in
• Hospitality/Food Service with Industrial

Catering

• General experience in Hospitality/Food

Service Industry 

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

Knowledge of:

• In-depth knowledge of the food industry
• Finance systems
• Stock control systems

Technical competencies:

• Ability to identify issues, obtain relevant information, relate and compare data from different sources and identify alternative solutions.
• Computer Literacy
• Communication skills
• Ability to give technical guidance and support on site
• Report writing
• Behavioural competencies:

Ability to:

• demonstrate professional competence
• ensure that projects within areas of responsibility are completed in a timely manner
• commitment to continuous learning
• establish and maintain effective partnerships
• work independently
• work under pressure
• attention to detail

ADDED ADVANTAGE AND PREFERENCE:

• BTech/Degree with Procurement or Supply Chain courses/majors

CLOSING DATE: 22 February 2026