Jobs at University of Pretoria/Universiteit van Pretoria

KEY RESPONSIBILITIES:

The incumbent will be responsible for the following, but not limited to:

• Consult with debtors regarding outstanding accounts in order to reach payment arrangements;
• Collect allocated outstanding fees (i.e., combined tuition, distance education, and student loan accounts) according to current case law and legislation, as well as economic circumstances;
• Reconciliate student accounts after handover;
• Negotiate acceptable payment arrangements in line with UP policy;
• Attend to disputes raised concerning incorrect fees levied and refer to student accounts for investigation. Overseeing adjustments on completion of investigations;
• Liaise with other tertiary institutions or prospective employers regarding outstanding fees and availability of academic records;
• Control and process additional expenses that occurred upon settlement of outstanding amounts (e.g., interest calculations, legal costs, etc.);
• Evaluate required collection processes in line with current case law;
• Oversee and plan the workflow of legal processes in conjunction with relevant personnel members;
• Oversee and prepare documentation as prescribed in line with current legislation and case law in conjunction with relevant personnel members;
• Assess and prepare instructions for tracing agents to establish addresses of debtors, in order to serve documents or pleadings;
• Oversee and plan instructions to respective sheriffs to serve or pend pleadings, as required;
• Revise pleadings issued by the court, return of service (indicating how the sheriff dealt with the particular document), accounts from sheriffs, attorneys, tracers, etc;
• Revise outstanding balances after issuing of pleadings before proceeding with further legal action;
• Oversee and delegate the preparation and administration of journals;
• Prepare interest calculations and settlement figures;
• Recover fees upon settlement of written-off amounts;
• Control and oversee regular payments to debt collection service providers and ensure that the relevant student accounts are debited.

  MINIMUM REQUIREMENTS:

• Bachelor of Law Degree (LLB) or relevant degree.
• 3 years in practice experience with a Bachelor's degree OR 5 years with a Diploma: 

Legal Collections;  

• Experience in legal processes pertaining to legal debt collection aligned with current case law;
• Financial administration experience.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE, AND BEHAVIOURAL

ATTRIBUTES):               

• Sound knowledge of legal processes pertaining to legal debt collection;
• Sound knowledge of the National Credit Act, Law of Contracts, Magistrate’s Court Act, and case law;
• Sound knowledge of financial administration;
• Knowledge of Civil Court Procedure;
• Computer literacy (Microsoft Office – Word/Excel), Outlook/Gmail;
• PeopleSoft;
• Writing Skills;
• Typing Skills;
• Accounting Skills; 
• Planning and organising;
• Communication skills;
• Attention to detail; 
• Management skills;
• Ability to build and maintain ongoing, collaborative working relationships with co-workers to achieve the goals of the work unit;
• Ability to explore alternatives and positions to reach outcomes that gain the support and acceptance of all parties;
• Ability to deal with others in difficult and complex situations to achieve resolutions or adherence to laws and/or regulations;
• Ability to firmly adhere to codes of conduct and ethical principles;
• Ability to allocate decision-making authority and/or task responsibility to others to maximize the organizations and individuals’ effectiveness;
• Ability to identify problems, determine possible solutions, and actively work to resolve the issues.

ADDED ADVANTAGES AND PREFERENCES:

• 2 years’ experience in the following: 
• Experience in the administration of tuition accounts at a tertiary institution.

CLOSING DATE: 20 February 2026.

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RESPONSIBILITIES:

The successful candidate’s responsibilities will include, but are not limited to:

Financial Administration:

• Approve invoices and credit notes on the inventory manage system;
• Send a summary of all outstanding invoices and credit notes to line manager;
• Check and ensure that all relevant documents are captured and referred for payment on a monthly basis as per deadlines;
• Liaise with staff at the units regarding differences in invoices;
• Report all price differences to the line manager, then change and synchronize prices on the inventory management system;
• Synchronize the master database with all the units daily for pricing and product codes;
• Distribute and keep record of petty cash; report any discrepancies to line manager;
• Reconcile petty cash and hand over to finance.

Reporting:

• Compile and submit a consolidated financial and product report;
• Compile and submit reports on all goods received and credit note transactions;
• Compile and submit reports on the movement of stock to ensure that there is no inactive stock which will result in financial loss;
• Keep record of the comparison of prices from different suppliers;
• Compile and submit the Monthly Financial Information Summary to the Finance Department;

Procurement and Inventory Management:

• Give input for procurement of food and small equipment;
• Compile and distribute information for marketing of inventory;
• Assist staff at the units regarding inventory management;
• Provide training and respond to queries from staff on inventory management systems and processes;
• Conduct stock control audits and report findings;
• Load new items and prices on the Point of Sale program at the cash registers in all dining halls and cafeterias;
• Complete upgrades to software at dining halls and liaison with system developers, regarding issues.

MINIMUM REQUIREMENTS:

A relevant 3 Year National Diploma

Two years’ experience in:

• Stock Control experience in
• Hospitality/Food Service with Industrial

Catering

• General experience in Hospitality/Food

Service Industry 

OR

Grade !2/Matric with Accouiting

Four years’ experience in:

• Stock Control experience in
• Hospitality/Food Service with Industrial

Catering

• General experience in Hospitality/Food

Service Industry 

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

Knowledge of:

• In-depth knowledge of the food industry
• Finance systems
• Stock control systems

Technical competencies:

• Ability to identify issues, obtain relevant information, relate and compare data from different sources and identify alternative solutions.
• Computer Literacy
• Communication skills
• Ability to give technical guidance and support on site
• Report writing
• Behavioural competencies:

Ability to:

• demonstrate professional competence
• ensure that projects within areas of responsibility are completed in a timely manner
• commitment to continuous learning
• establish and maintain effective partnerships
• work independently
• work under pressure
• attention to detail

ADDED ADVANTAGE AND PREFERENCE:

• BTech/Degree with Procurement or Supply Chain courses/majors

CLOSING DATE: 22 February 2026

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RESPONSIBILITIES:

The successful incumbent provides high-level administrative, coordination, secretarial and strategic support to the Executive Director and contributes to the effective functioning of the office of the Executive Director: People and Culture. This includes, but is not limited to:

• Provide comprehensive executive and administrative support to the Executive Director: People and Culture.
• Manage the Executive Director’s diary, correspondence, travel arrangements, and meeting schedules.
• Coordinate and prepare documentation for executive committees, governance structures, and senior management meetings.
• Draft, edit, and quality-assure high-level correspondence, submissions, reports, and presentations.
• Serve as a key liaison between the Executive Director’s office and internal and external stakeholders.
• Monitor follow-ups, action items, and deadlines to ensure effective execution of decisions.
• Document management and record keeping 
• Assist with the coordination of strategic initiatives, projects, and events and meeting logistics within the People and Culture portfolio.
• Ensure compliance with institutional policies, procedures, and governance requirements.
• Handle all financial administration and procurement processes of the office as well as management of travel arrangements as and when required.
• Serve as the first point of contact for the Executive Office, addressing all external and internal queries.
• Office management and ensuring that all assets are in good working condition.

MINIMUM REQUIREMENTS:

• A relevant degree or diploma in either secretarial, Office Administration, Business Administration 
• A minimum of five (5) years’ experience in a senior or executive management support role, preferably within a higher education or complex organisational environment.
• Advanced proficiency in MS Office and related administrative systems.
• Knowledge of financial systems
• Excellent written and verbal communication skills.
• A valid driver’s licence

ADDED ADVANTAGES AND PREFERENCES

• Relevant Honours degree in Business Administration or related field;
• At least three years’ experience as an Executive Management Assistant;
• Experience working in a tertiary institution or a complex organisation;
• Certification and experience in project management;
• Certificates in MS Office Suite;
• Registration with the Professional Secretarial Body.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Knowledge of and insight into the operations of tertiary education institutions;
• Knowledge of project and financial administration;
• Excellent language and communication skills;
• Excellent computer and technological skills;
• Time management skills and the ability to function independently;
• Good interpersonal skills and the ability to maintain confidentiality;
• Problem solving skills and the ability to work under pressure;
• Attention to detail and accuracy.
• Excellent planning and organisational skills
• Good financial administration skills;
• Excellent MS Office suite (Word, Excel and PowerPoint) skills;
• Excellent business writing skills;
• Excellent relationship management skills;
• Ability to work under pressure and meet strict timelines.
• Ability to work independently with minimum supervision

CLOSING DATE: 20 FEBRUARY 2026