Creditors Clerk at Shoprite Group of Companies

Purpose of the Job

• OK Franchise is growing rapidly and this has created an opportunity for a Creditors Clerk in our Boksburg offices.
• A Creditors Clerk at OK Franchise is responsible for accurate capture, reconciliation and preparation of accounts for payment of goods and services delivered according to Supplier Agreements.
• The role participates in various aspects of the end-to-end supplier accounts cycle at various times, including but not limited to:
• capturing invoices, processing invoices for payment, processing debits and credits, daily reconciliation of payments processed in relation to invoices processed for payment and associated debits and credits for processing.
• The role also supports suppliers with queries relating accounts, payments and statements and related activities.

Job Objectives

• Perform various aspects of the end-to-end supplier accounts cycle at various times, including but not limited to: capturing invoices, processing invoices for payment, processing debits and credits, daily reconciliation of payments processed in relation to invoices processed for payment and associated debits and credits for processing.
• Assist in verifying supplier banking details and capturing of bank details on an online banking system.
• Control payment batches daily on SAP and Internet banking, follow up and resolve any issues with supervisors or when required with IT.
• Action daily payment runs and importing of files to online banking systems and the backup of payment history.
• Perform reconciliations to determine if daily payments processed, balance with invoices processed.
• Determine status of invoices and/or statements and assess whether debits or credits need to be processed on supplier accounts.
• Assist with sending invoices, statements and/or payment confirmation reports to suppliers.
• Action all requests and assist with supplier queries relating to the end-to-end activities as defined in the supplier payment and reconciliation process.
• Respond by phone & e-mail to supplier and internal queries correctly & timeously in a professional manner.
• Ensure that all daily, weekly and monthly duties and deadlines are met consistently.
• Action all filing and/or archiving for audit purposes.
• Perform ad hoc administrative tasks - as required.

Qualifications

• Matric
• Certificate or Diploma in Accounting or related field

Experience

• +1 years experience as a Creditors Clerk or similar role
• Strong understanding and practice of good client care including telephone etiquette
• Practical experience in SAP Finance

Knowledge and Skills

• Practical knowledge of O365 with a strong proficiency in Microsoft Excel
• Working knowledge of creditors documents e.g. statements, invoices, remittances, EFT’s
• Accounting package exposure to SAP

Additional exposure and understanding of the below areas will be considered as highly beneficial:

• Procedures and risks related to payment processes.
• Basic knowledge of reconciliation
• Accounting, debtors & creditors knowledge
• Internet banking