Creditors/ Debtors Clerk - BMW Bethlehem at Motus Holdings Limited

The responsibilities of a Creditors/Debtors Clerk include the following tasks:

• Invoice capturing, payment allocations, expense allocation to correct GL accounts.
• Process incoming purchase order requests.
• Print proof of payments and match open items in order system.
• Dealing with supplier queries.
• Reconciliations to creditors’ statements.
• Preparation of creditors for payment, timeously.
• Maintaining a current age analysis.
• Make sure that orders are kept up to date.
• Validation of sign off on orders prior to payments.
• Make sure the order is for correct cost centre.
• Make sure that the correct cost centres are used when processing.
• Electronic and manual supplier filing system is accurate and up to date.
• Vendor documents and applications are relevant and up to date.
• Liaising with branch managers for authorisation as required.
• Ensuring all refunds are authorised and paid in a timely manner.
• Handling Intercompany Creditor accounts.
• Assist with open new accounts and conducting accurate reference checks of all debtors.
• Update all reconciliations accurately and timeously.
• Escalate any account problems to relevant departmental managers (e.g. F&I).
• Accurately monitor outstanding funds and changes in daily/ monthly age analysis.
• Ensure all information on each customer’s account is accurate.
• Compile debtor statements and send to debtors.
• Ensure accurate allocation of all deposits to correct accounts, and correspond with invoices and statements.
• Follow up on all outstanding debtor payments.
• Establish appropriate rapport with all debtors.

Qualifications and Experience:    

• Minimum Qualifications and Experience needed:
• Matric
• A minimum of 2 years of relevant experience in a Creditors/Debtors Clerk role in the Motor Industry.