Creditors Officer - Umhlanga at iKhokha

Job Description

• Assist the Creditors Team Lead with the accurate and efficient management of the company’s creditors book. Comply with company policy with respect to creditors (i.e., ensuring creditors days/other working capital metrics are kept in line with company policy).
• Liaise with counterparts at finance/debtors/accounts receivable departments at creditors to ensure prompt payment of outstanding amounts payable.
• Review of system-generated profit share reports sent to large sales channel partners.
• Oversight of creditors contracting and assistance with 3rd party negotiations where appropriate.

The Deal Breakers (Minimum Requirements): 

Experience & Training: 

• 3+ years’ experience leading an accounts payable / creditors dept. (minimum book size = R25m+).
• Prior experience in a technology, telecoms or large-scale retail environment would be favorable.

Specific knowledge, Skills and Competencies:

• Must be proficient in MS Excel, MS Word, MS Outlook.
• Advanced MS Excel experience would be favorable.
• Practical experience in MS Dynamics 365 Business Central or similar accounting package would be favorable.
• Must be a self-starter / entrepreneurial and willing to get their hands dirty in a company with a scale-up culture.
• Must be able to handle pressure and adapt to change in a dynamic, rapidly shifting environment.
• Strong analytical and problem-solving skills and excellent attention to detail.
• Excellent organizational, communication and negotiation skills.

Business understanding:

• Beginner understanding of the business working capital cycle and its impact on the business’ financial and operating performance.

What does the role entail? (Areas of Responsibility): 

Procurement:

• Collect required documentation for creditor onboarding in line with company policy (i.e., purchase orders, supplier quotes, supplier invoices, supplier contracts, proof of banking details, supplier BEE certificates, etc.).
• Load beneficiary banking details on company’s banking profile for Creditors Team Lead review.
• Assist the Creditors Team Lead with filing of all procurement related documents and maintenance of an audit trail of any changes thereto.
• Collate necessary CIPC, SARS and other necessary KYC information required for the company to be onboarded by authorized creditors.
• Raise purchase orders as required for Creditors Team Lead / Finance Operations Manager review and approval. Processing of supplier invoices and credit notes timeously.

Payment: 

• Ensure that payments made to company creditors are accurate and in accordance with contractually agreed terms.
• Assist Creditors Team Lead with the weekly payment reconciliations and payments that need to be made.
• Load payment runs on company’s banking profile for dual release by Creditors Officer & Finance Operations Manager/CFO.
• Review monthly company credit card statements and escalate any unauthorized payments to Creditors Team Lead.

Reporting & Reconciliation:

• Prepare payment reconciliations between purchase orders & creditor invoices for Creditors Team Lead review. Reconciling of creditors accounts on a weekly and monthly basis to ensure payments are made accurately and in accordance to supplier terms.
• Contact suppliers for outstanding invoices.
• Review open Purchase Orders
• Match cash book disbursements made to creditors to underlying creditors ledger
• Generate accrual listings for Creditors Team Lead review
• Processing of company credit cards to Business Central and reconcile to statement balance on a weekly basis and investigation into any unauthorized payments.
• Assist the Creditors Team Lead in generating the creditors age analysis as presented to the Finance Operations Manager & CFO on a monthly basis.
• Assist the Creditors Team Lead with cash flow and working capital management on an ad hoc basis
• Review system-generated profit share reporting for payment to 3rd party sales channel partners.

Qualifications

• Business Administration / Finance Degree or Diploma.