Customs Clearing Coordinator at Bidvest Tank Terminals

Job Advert Summary    

• Bidvest Tank Terminals has an opportunity for a Customs Clearing Coordinator. This opportunity exists within the Customs Clearing Department, based in Head Office, reporting to the Customs Clearing Supervisor. The candidate must meet the following minimum criteria.

Minimum Requirements    

• Matric.
• Customs Affairs Diploma or equivalent.
• 4 years’ general experience in a Customs Clearing environment with good knowledge of Customs Affairs.
• A good working knowledge of South African Customs Legislation.
• Experience in Microsoft office.
• Experience in Cargowise would be advantageous.
• Experience in SAP would be advantageous.

Duties and Responsibilities    

Main purpose of the Job

• To look after all the Customs Clearing needs of allocated clients and process import and export Bills of Entries as per customers specific requirements.

 The successful candidate will engage in the following activities:

• Check Ex-Bond movements once received from the Stock Controller.
• Framing and invoicing of Ex-Bond Bills of Entry (XIB, XRW, XGR, XIR, XDP).
• Ensure that all XIB and XRW Ex-Bond Bills of Entry are acquitted.
• Frame and invoice imports and exports movements timeously, correctly and efficiently as per customer instructions.
• Ensure that all disbursements paid on behalf of the customer are invoiced.
• Maintain and safe keep of rebate permits and inform client if permit is nearing expiry date.
• Capturing of Cargo Dues.
• Ensure that all import shipments have signed Customs Clearing Instructions duly signed by the actual customer.
• Inform customer of any outstanding documents for their respective parcels and requesting of Original Bills of Lading for release of cargo from vessel agent.
• Ensure that all documentation leaving the office fulfils all statutory and mandatory obligations imposed by the Department of Customs and Excise, Harbour Authorities, Shipping Lines, Clients and any other body who is legally entitled to do so.
• Liaises with Clients, Transporters, Sites, TNPA (Transnet National Ports Authority), Shipping Lines and Ships Agents, regarding cargo release and advises clients of any delay or problems regarding shipments.
• Ensure that any changes to TNPA/Customs legislation or increases in Cargo Dues/Duty and Vat etc. are allocated to the respective files for charging to client.
• Ensures that all goods that are exported ex-warehouse via road or sea freight are duly acquitted.
• Ensure that all export clearances have a commercial invoice & road manifest for customs purpose and specific instructions if a Certificate of Origin/EUR 1 or a SADC Certificate is needed.
• Ensure that the Bonds Department receive copies of all Warehousing Bills of Entry and Vouchers of Correction to open Bond Pages.

Knowledge, skills and abilities required:

• Excellent numerical skills.
• Able to pay attention to detail and display high levels of accuracy.
• Able to identify and solve problems in a logical/organised manner.
• Able to plan, organise and prioritise.
• Able to efficiently deal with customers.
• Able to communicate effectively.
• Able to meet deadlines.
• High levels of professionalism, integrity and confidentiality.