Deal Administration Executive X 2 (13158) at The South African Broadcasting Corporation (SABC)

JOB OUTPUTS AND RESPONSIBILITIES OF THIS POSITION 

DEVELOP AND IMPLEMENT STRATEGY

• Support the Manager: Projects & Implementation in improving deal processes, templates, and workflows.
• Provide insights into deal trends, deal negotiations, and performance patterns to support strategy development.
• Contribute to enhancements in deal frameworks, pricing structures, and approval processes. 

BUSINESS OPERATIONAL EFFICIENCY

• Capture deal details accurately in the advertising management system.
• Maintain sponsorship deal elements, pricing grids, rate structures, and relevant commercial parameters in the advertising management system.
• Validate deal documentation for completeness, correctness, and alignment to policies and SOPs.
• Provide support to Sales on deal processes and system navigation related to deal management.
• Train Sales teams on deal-related processes, templates, approval matrices, and best practices.
• Maintain and update the centralised deal register ensuring full traceability, documentation, and audit readiness.
• Prepare monthly deal performance updates, including spend tracking, variance analysis, risk identification, and corrective action recommendations.
• Assist Sales with data summaries or historical spend analysis for deal negotiation preparation.
• Maintain a schedule of quarterly deal reviews and annual client negotiation cycles, ensuring timely reminders to Sales.
• Prepare comprehensive review and negotiation packs that include, e.g. spend-to-date against commitments, historical spend trends, performance variances, deal utilisation insights, and proposed incentive structures based on historical behaviour and policy guidelines. 

JOB OUTPUTS AND RESPONSIBILITIES OF THIS POSITION  

• Support cross-functional project initiatives related to deal execution, system improvements, and client delivery requirements.
• Ensure accurate documentation, storage, and version control of deals.
• Take responsibility for continuously developing knowledge of deal structures, relevant policies, SOPs, and system functionality.
• Support the division by taking on reasonable additional tasks aligned to the purpose of the role and operational requirements as directed by the line manager.
• Adapt to evolving business needs by participating in cross-functional projects, process enhancements, and system upgrades.
• Share knowledge and assist team members when required to ensure a high-performing support environment

FINANCIAL MANAGEMENT 

• Verify revenue and spend amounts against reporting systems to ensure accuracy.
• Identify revenue risks such as under-delivery, misaligned discounts, incorrect capture, or expired approval conditions.
• Flag and escalate deal deviations, anomalies, or potential revenue leakage.
• Provide monthly reporting on deal performance, revenue achievement, and exception analysis.

GOVERNANCE, RISK AND COMPLIANCE

• Ensure all deals comply with regulations SABC policies, SOPs, and SLAs.
• Highlight any non-compliance to the Projects & Implementation Manager.
• Work with Legal Services to finalise deal-related agreements and ensure accuracy of contract documentation.
• Prepare documentation and provide evidence for internal and external audits.
• Identify and recommend enhancements to policies, internal controls, and governance frameworks related to deal management.

JOB OUTPUTS AND RESPONSIBILITIES OF THIS POSITION 

 STAKEHOLDER MANAGEMENT

• Liaise with internal and external stakeholders on deal-related matters.
• Communicate deal status, required documentation, timelines, and approval progress to relevant stakeholders.
• Provide excellent internal service through timely support, accurate information, and proactive updates.

INHERENT REQUIREMENT

FORMAL QUALIFICATIONS:

• A relevant qualification at NQF Level 5 or above

EXPERIENCE:

• Minimum of 5 years’ experience in sales operations, deal administration, revenue assurance, or commercial support