Debtors Clerk - Howick at Omnia (Pty) LTD

Qualifications

• Matric / Grade 12, 
• A tertiary qualification in Accounting or Bookkeeping (desirable)

Experience

• More than 5 years work experience in a similar role with preference to agricultural sector experience
• Knowledge of basic Accounting and Bookkeeping principles

Duties

Consistently achieve agreed targets by conducting the following:

• To ensure that details of orders are correct and correspond with invoices and they comply with the VAT Act in order to drive down risk and associated costs to the company
• To ensure the accuracy of transactions captured to the system in order to allow for accurate accounting and reporting.
• To ensure that the sale or receipt of products is validated and then captured to the ERP system in order to promote accurate production, stock and revenue forecasts.
• To provide accurate and timeous reconciliations in order to ensure that outstanding balances are correct.
• To perform a variety of administrative tasks including, filing, answering phones, handling queries, assisting with audit preparation and queries.
• To deal with queries or complaints made by the client (external/internal) by conducting an analysis/investigation into the details and either assisting or escalating the issue, in order to ensure efficient customer service and timeous feedback
• To promote effective teamwork within the unit by ensuring continuous communication/feedback, sharing information and assisting and supporting colleagues in order to drive achievement of departmental goals
• Emerging farmers – update receipts and allocate to customers account, post monies in OFER bank to EMER customer account, post interest and legal fees on customer account, send out statements
• Query AR vs GL difference
• Legal – Capture invoices for payment received from attorneys and allocate legal fees to the customer’s account via journal
• Compile cashflow forecast from BU’s, capture Collections vs Assumption on forecast
• Keep management informed of progress with meeting targets
• Compiling age analysis and monitoring overdues
• Ensure Debtors master files are always up to date
• Run interest and statements on AX
• Create sales orders
• Approve all sales orders
• Allocate monies to customers’ accounts
• GL Recons (Debtors, GDNI, BANK)
• Recons on insurance accounts and legal accounts to ensure correct info is given for summons and refunds
• PO’s, SO’s,  Journals, etc
• Debt collections
• Ad-HOC- CFF