Debtors Clerk Kia South Africa (Pty) Ltd - Tygervalley at Motus Holdings Limited

Job Purpose:

• The successful incumbent will be responsible to deliver a clerical service in order to process debtor’s transactions accurately and timeously through the execution of predefined work objectives as per agreed standard operating procedures.

Specific Role Responsibilities    

Key Responsibilities:

• Getting all outstanding monies in as per debtor’s age analysis.
• Reporting of debtors per branch on a weekly/daily basis per above.
• Sending out monthly statements.
• Credit checks of all new applications.
• Notification of all parties concerned of any fraudulent transactions.
• Invoicing of DIC on relevant vehicles.

Managing Credit Limits:

• After the last working day of the month, the debtors’ clerk must put all outstanding accounts on hold as soon as the account reaches 60 days unless special terms have been negotiated.
• Notification must be sent to all Department Managers and Dealer Principal as soon as an account is put on hold.
• The customer should be contacted before the account is placed on hold.
• Customers who exceed their credit limit should be contacted to complete an updated credit appication, before the account is placed on hold.
• If credit notes are done to reallocate invoices to another debtor account, proper authorisation should be attached.
• Debtor application forms are to be kept updated and in file for each branch.
• Replacing all debtors bank statements and/or holding deposit accounts.

Perform the following:

• Vehicle deposits Weekly on Fridays
• Debtors Clearing Weekly on Fridays
• Finance Settlements Every day
• Debtors Daily: do receipting from bank statement The following Reports are to be done:
• New Vehicle Debtors Everyday
• Used Vehicle Debtors Everyday
• After Sale Debtors Weekly on Fridays
• Legal Debtors Weekly on Fridays
• Interco Debtors Weekly on Fridays General admin duties required by senior management.

Qualifications and Experience    
Minimum Requirements:

• Matric
• Bookkeeping and/or accounting qualification would be an advantage
• Min 3 years’ experience in the debtor's environment
• Min 2 years' experience in the motor industry would be an advantage.

Skills and Personal Attributes    

• Clerical skills (Fundamental)
• Financial Administration
• Trust and Integrity