Depot Administrator at TotalEnergies

Activities
Health, Safety, Environment and Quality:

• Be part of the daily, weekly and monthly Safety meetings
• Report near misses
• Manage systems/procedures, incidents reporting to company policies and relevant regulations
• Adhere to all health and safety regulations
• Assist with upholding the ONE Maestro Integrated system with the Depot Manager and other staff.

Integrity role for Depot Administrator

• Initiate meeting with relevant staff on the depot regarding safety barriers when Depot Manager/ Depot superintendent is not available
• Realization of the integrity checks based on the guide when required.

Administration:

• Do approval requests
• Process requests on e-Proc (manage stock required for the depot (order and buy) eg. Paper, water, other consumables
• Verify and monitor accuracy of customer invoices processed and timelines are met
• Monitor Competitor processing/queries and return rates
• Delete unused Sales Orders and Post Goods Numbers
• Monitor and Assist in following up on overdue accounts and queries
• Responsible for petty cash control account balancing at all times
• Filing/Archiving
• Assist in writing up of delivery note books should it be required
• Assist with completion and verification of MBR report

Reporting:

• Ensure weekly debtors report is available, monitor progress on overdue accounts
• Compile Daily Sales report by 2pm daily
• Complete Sharepoint requests

Management:

• Motivate, lead and guide all staff under your control
• Train staff where necessary
• Carry out relief work in their absence of the Depot Manager/Depot Superintendent and when required
• Time management of all reporting staff
• Manage team’s performance by means of KPI, regular follow up meetings

Other:

• Attend ongoing training and develop relevant knowledge and personal skills as provided by the company
• Any other activity instructed to perform

Candidate Profile
Qualifications Required:

• National Senior Certificate or equivalent
• Computer Literacy

Desired Qualification

• National Diploma Supply Chain/Operations Management 

Experience Required:

• A minimum of 2-3 years working experience in Accounting with Supervisory experience
• Knowledge of stock control and management gained in a petrochemical/LPG production or industrial environment
• A good knowledge of relevant legislation that impacts on LPG distribution and installations for example OHS-Act HAXCHEM and relevant SABS regulations
• Excellent knowledge of Industrial Relations
• Excellent knowledge of SAP
• Intermediate to advanced level Microsoft office proficiency

Other:

• Experience in producing and submitting quality reports as required
• Strong verbal and non-verbal communication skills
• Good leader qualities
• Strong problem solving, planning, organising and decision-making skills