Despatch Clerk at Premier FMCG (Pty) Ltd

Job Description

• Is to coordinate and manage orders of materials, confirm the correctness of finished goods loads, maintain detailed and organized records of orders, and liaise with production and Lordsview.

Materials Orders

• Checking and verifying of orders received from Admin Clerks.
• Escalate urgent orders to Lordsview
• Ensure that uplifts are processed and uplifted within the required time.
• Check with production Admin/controllers: quantities and material codes (raw materials and packaging materials) from Lordsview before being transferred to production (through the ERP system GP).
• Do the same as above: for materials being returned before they are loaded on a truck to Lordsview.
• Ensuring Admin Clerk signs for materials received.
• Ensure that a signed gate release is given to the driver after offloading.
• Ensure and sign on the truck driver sheet that driver arrival and leaving times are correct.
• Update spreadsheet with turnaround details – NB: these must be the same times as on the above sheet

Finished Goods

• Allocating of finished goods orders using production book.
• Ensure that blue slips are signed and taken out during load allocation.
• Capture spreadsheet of pink vs blue production slips.
• Uploading loads on Sizanani, allocate truck upon arrival. NB: Only release it when the truck leaves.
• Ensure that the daily targeted orders and loads are processed, checked in accordance with the priority listing or routing.
• Ensure allocated loads are checked and staged in correct lanes and labelled with colour coding cones according to truck number and all pallets are ready for loading.
• Ensure that invoices for the allocated stock are ready and printed before the truck arrives.
• Ensure all invoices are signed by all relevant parties (Coordinator / Loadmaster, Security, and Driver)
• Ensure production areas at NID3 and Picasso are always empty of finished goods
• Ensure that a Chep document is completed and attached to the invoice.
• Capture Chep records on Chep account.

Stockcounts

• Coordinate and partake in accurate cycle counts as required.
• Coordinate stock counts once per month.
• Understand reasons for variances and put measures in place to prevent it happening again.

Coordination role

• Ensure that the team under your control adhere to prescribed policies and regulations.
• Ensure that team under your control complete the set tasks and meet the said targets.
• Ensure proper timekeeping of all team members under your control.
• Ensure that necessary problems are escalated to superiors

Housekeeping

• Send sugar bags back to Lordsview with required documentation as soon as one bin is full.
• Call enviroserv to pick up brown and plastic pallets as soon as there are 60 between all gates.
• Check that all Gate 2 pallets are moved to Gate 3 once per shift.
• Report any irregularities to superiors.
• Report cross load/misloading.
• Report damages
• Actively encourage and ensure Premier FMCG Housekeeping standards.
• Ensure satisfactory internal and external food safety audits.
• Call Illovo to collect flow bins once we have 8 at Gate 3

HEALTH AND SAFETY (RISK Management)

• Ensure compliance with occupational health and safety act.
• Encourage Health and Safety amongst subordinates.
• Enforce SHE policies and procedures in the workplace and ensure adherence thereto.
• Ensure stacking height limitations are adhered to.
• Moving equipment

Qualification Requirements

• Grade 12 / Equivalent qualification
• Certificate in Logistics/Supply chain (desirable)
• 1-2 Experience in similar role

Experience Requirements

• 1-2 Year/s in similar role

Key Outputs

• Office Management/Office Systems and Processes
• MS Office skills
• Attention to detail
• Communication (verbal and written)
• Teamwork
• Deadline Driven
• Ability to work under pressure