Director: Administration and Document Management at Department of Agriculture(DOA)

REQUIREMENTS :

• Successful completion of Pre-entry Certificate for SMS as endorsed by the National School of Government (NSG). Bachelor’s Degree or Advanced Diploma in Public Management/ Public Administration/ Business Administration (NQF 7).
• Five (5) years of experience in middle or senior managerial level at administration environment. 

DUTIES :

• Develop frameworks, procedures, and policy. Develop the policy and ensure that it is being implemented by staff at all times. Monitor the implementation and adherence of the PFMA, DPSA Directives, Archives and National Treasury Regulations. Monitor the provision of financial administrative support services. Manage financial and administrative services.
• Manage supply chain management services. Manage general administration functions. Manage and supervise the overall functioning of Community liaison and Enquiry Management in the office of the Director-General. Manage the flow of the queries from the office of the Director-General and Ministry. Manage and supervise the overall functioning of documentation in the Office of the Director-General.
• Manage documents flowing in and out of the office of the Director-General. Monitor instructions emanating from documents. Attend to classified documents according to the security standards. Compile submission reports as required. Monitor the provision of administrative support services. Consolidate management Information frequently. Monitor that all training activities are communicated to Human Resource Development. Verify that procurement procedures are followed at all times. Ensure that the activities of the Chief Directorate are coordinated daily.
• Ensure that there is compliance with the prescripts as contemplated with the PFMA at all times. Manage the performance of officers reporting to him or her and compile performance contracts continuously. Compile reports and statistics on a monthly basis. Manage and supervise Asset management of the Department. Ensure control and management of assets of the Department.