Dispatch Co-ordinator at Sherwin-Williams

Responsibilities

• Prepares, analyzes, and compiles complex freight payments and related reporting for units; reviews for efficiency and cost savings and makes appropriate recommendations. 
• Supervises and ensures Dispatch team employees are adequately informed, instructed, trained and supervised to safely carry out work for which they are engaged.
• Maintains accurate records and assists in inventory control by performing cycle counts and stocktakes. 
• Examines invoices and shipping documents to ensure compliance with applicable regulations.
• Ensures compliance with department policies and procedures and applicable laws, rules, and regulations.
• Analyzes trends, reviews forecasts, and develops daily, weekly and monthly reports and recommendations to control transportation costs.

Supervises and/or performs:

• accurate, prompt picking of product from inventory locations, make ready for shipping;
• control the finished goods stock on hand in accuracy of quantity, location, status, and FIFO;
• arrange transport and schedule dispatches to ensure timely deliveries;
• load vehicles, account for all product, ensure good condition prior to dispatch;
• control and account for the distribution of pallets, flow bins, totes etc;
• ensure correct shipping documents, COA’s (including special customer requirements), account for POD’s;
• ensure all transporters possess valid tremcards, declarations, daily vehicle inspections etc;
• validate and authorize all transporters invoices (in terms of accounting procedures);
• account for all in-transit incidents, ensure claimable incidents properly and quickly resolved;
• ensure appropriate coverage for after-hours/week-end deliveries;
• coordinate transport etc for returns from customer (Authority To Collect), advise receiving;
• coordinate transport etc. for removal of redundant inventory from Sherwin Williams or customer locations.

Ensures:

• compliance with all relevant HSE and Quality Standards procedures and standards.
• compliance with handling of dangerous goods on site and regarding deliveries;
• good inventory usage practice e.g. FIFO;
• high standard of safe-keeping/protection from damage, theft, loss etc of all inventory under own control;
• correct, timely recording of all shipping, distribution, inventory transactions under own control;
• high standard of housekeeping (5S’s) in all locations, vehicles under own control;
• proper use and safe-keeping of all inventory measurement and recording electronic devices;
• safe and careful operating and safe-keeping of all forklift and reach trucks under direct control;
• to manage transport to optimise cost and prevent idle time, double handling etc.

Periodic responsibilities:

• Keep all related work instructions current and valid and ensure that staff is trained accordingly.
• Assist/lead in periodic inventory counts as directed by inventory count leader/SC Manager.
• Performs other duties as assigned.

Qualifications

EXPERIENCE REQUIREMENTS:

• 5 years proven experience in similar role in similar industry; proven supervisory skills

EDUCATIONAL REQUIREMENTS:

• Inventory / Warehousing qualification required
• Certified in relevant hazardous material handling procedures, transportation legislation etc