Welcome to PEP! PEP is Africa’s largest single brand retailer operating around 1800 stores in Southern Africa. As well as clothing and footwear, PEP sells homeware, FMCG, cellular and airtime products and also offers a range of other services such as cash-backs, Capfin (for loans), funeral policies, cross-border money transfers, selected bill payments, Fla...
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Distribution Centre Administration Supervisor (Kwazulu Natal)
To manage all the administrative tasks of the Distribution Center (DC).
KEY RESPONSIBILITIES
Manage the authorisation and payment of overtime and allowances for permanent and FTC Dynamos
Consolidate the FTC staff hours and send monthly report to Central Office People Support
Compile information for meetings and budgets.
Extract data from WMS and make available to DC Manager Manage the performance of the payroll administration process (DC Management & Central Office payroll admin).
Manage the performance of the administration of stock control process (Inbound, Inventory, Outbound, QC)
Manage the capex expense control process.
Ensure that the opex control sheets are maintained.
Ensure that the order control sheets are in place and maintained.
Manage the DC purchase and payment process.
Analyze GL and Bvar variance report for any discrepancies or variances and report to PEP fin/STA.
Reconciliation of data and ability to identify variances
Verify FTC hours against approved costing schedule for any discrepancies and resolve
Manage the authorisation and payment of weekly and monthly production bonuses for permanent and FTC Dynamos .
Manage and maintain the fixed asset register (FAR)
Monitors actual performance versus planned performance (productivity and quality ) and provides feedback on CPU per department .
Manages leave schedules and provides and requests additional staff / tools / equipment when/where required
Ensure that staffing requirements are managed and manage reporting staff
Ensure that the correct procedures are followed regarding new supplier management
Manage current suppliers and the supplier matrix with proper approval
Liaises with stakeholders re operational DC Admin issues (e.g. Central Office Finance, Receiving, Storage, QC and Distribution)
Requirements
Grade 12
Commercial degree will be an advantage
5 years DC experience will be an advantage
5 years financial experience
Computer Proficiency (G SUITE)
Retail and/or SAP experience will be an advantage
Bilingual (English and Zulu will be an advantage)
Competencies required: Planning, Organising and Control; Detail Orientation; empathy; stress tolerance; communication and building and maintaining relationships
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