Div Acquisition Council Secretariat at Transnet

Position outputs:

Review submissions to the DAC for factual correctness, policy compliance and adherence to strategic direction

The holder of this position has the responsibility to:

• Conduct a robust review of all submissions submitted to the DAC for comprehensiveness, correctness, and policy compliance, of all facts presented as well as obtaining all substantive documentation.
• Ensure that only those submissions that meet the minimum quality standards, are presented to the DAC;
• Ensure that there is compliance with the Goods and Services Manual on the process to award business.
• Make recommendations to the SCM function and the Chairperson of the DAC, if in the Secretariat's opinion any submission to the DAC conflicts with the Government's or Transnet's strategic direction.
• Analyze the sourcing processes employed in soliciting bids for adherence to Transnet's policies and procedures
• Confirm the correctness, efficiency, and effectiveness of the tender evaluation process, and the selection of the successful bidder.

Tendering Process

The Secretary of the DAC is required to:

• Officiate at all public tender opening sessions and is responsible for the smooth and judicious running of the process;
• Ensure that proper corporate governance, fairness and transparency prevails in the process pertaining to the online receipt, opening and recording of bid submissions.
• Ensure that the annual DAC calendar is communicated to all DAC members and that members diaries are scheduled accordingly.
• Ensure that the DAC packs are distributed timeously before each DAC meeting.
• Ensure that all DAC members are appointed in writing in line with the DoA and that all appointment letters and acceptances are correctly filed.
• Keep copies of all documentation pertaining to the matters tabled (full audit trail).
• Ensure that all members attending a meeting of the DAC are provided the means of declaring any interest in matters serving before the DAC meeting.
• Ensure that confidentiality and document security are observed at DAC and secretariat level and ensure that the

Chairperson and Members declare any conflicts of interest at the start of each DAC meeting - also ensures that members who have a personal interest in any matter serving before the DAC, are recused when that matter is being deliberated.

• Execute any other special duties imposed by the Chairperson of the DAC, the SCM Policy, the Goods and Services Manual or the senior Manager: Governance and Compliance.

Other Responsibilities

The Secretary is required to:

• Act as a knowledge center for the Regional Acquisition Secretaries across all the TPT 3 Regions by giving advice on a daily basis. Considered as a subject expert and as such, to be the "information bureau" in respect of knowledge and interpretation of the Goods and Services Manual, applicable legislation, regulations and supplementary policies which have a bearing on the role and functions.

TPT’s acquisition councils, its chairpersons and members.

• Provide advice on Procurement governance and process issues to Transnet Port Terminals (Head office and all Ports).
• Be TPT's designated authorized contact person in relation to all Tender related enquiries
• Co-ordinate the quarterly DAC Secretariat Forum meetings.
• Provide effective formal and informal advice/training to TPT SCM, end users , RAC Secretaries and EXCO members.
• Furthermore, it is important to note that with the implementation of the Market Demand Strategy {MDS), there has been an increase in the demands of the DAC Secretariat. This is particularly important as there has been a marked increase in the number and value of tenders which must be administered by the Secretariat.

Qualifications & Experience:

• Unless the applicant can demonstrate that he/she has developed the necessary competencies through experience, a relevant bachelor’s degree in either Finance or Commerce is required. A Supply Chain Management qualification is preferred;
• At least 5 years' experience in tender or contract administration.
• Previous experience to the workings of evaluation or adjudication committees, tender boards or acquisition councils will be an advantage

Knowledge

• Detailed knowledge of the Transnet Goods and Services Manual and other Procurement related Policies, Procedures, Standards, Tender Processes and Contract Templates;
• In depth knowledge of Supply Management/Procurement processes and systems;
• Working knowledge of meeting procedures;
• Advanced reporting, communication, presentation, organization and negotiation skills for interaction with procurement staff and DAC members;ROC Requirements:

Job Evaluation criteria:

• Minimum of 5 Years’ Experience with Applicable Bachelor’s Degree Years of Experience with a formal qualification:
• Min 5 years’ relevant experience in a large enterprise, preferably with 1 yr supervisory or specialist experience

Typical Qualifications:

• Relevant B-degree or B. Tech National/Advanced Diploma (NQF 6/7)
• Transnet leadership Development Programme (advantage)

Skills Required:

• Excellent business report writing skills.
• Business Acumen. Interpersonal skills.
• Communication skills.
• Strong Ethical conduct.
• Influencing skills.
• Customer-centric.

Competencies:

Required:

Anchoring the Transnet way:

• Is a conceptual and analytical thinker
• Is results focused
• Is courageous
• Is resilient
• Is emotional intelligent
• Leading the Transnet Way:
• Is visionary and inspiring
• Is strategic
• Is collaborative
• Is innovative and entrepreneurial
• Has impact and influence
• Is a change agent
• Managing the Transnet Way:
• Optimises business performance
• Manages finance
• Manages People and Teams
• Delight’s customers
• Manages programs, projects and contracts
• Manages risk and compliance
• Sustaining the Transnet Way:
• Empowers and develops others
• Is inquisitive and develops self
• Manages and shares information