Document Contoller - Centurion at Lesedi Nuclear Services Pty Ltd

KEY PERFORMANCE AREAS

Document Management

• Ensure the accurate and timely processing of documents such as creation, review, approval, distribution, and archiving.
• Maintain a centralized and organized document control system to ensure quick retrieval and version control.
• Ensure documents conform to Legal Requirements and Protocols

Compliance and Quality Assurance

• Implement and enforce document control procedures to ensure adherence to regulatory requirements and company standards.
• Conduct regular audits to verify compliance with document control policies and procedures.

Communication and Coordination

• Facilitate communication between departments or project teams regarding document status, revisions, and approvals.
• Coordinate with stakeholders to ensure documents are reviewed and approved within specified timelines.

Training and Support

• Provide training and support to staff on document control procedures, software systems, and best practices.
• Act as a resource for document management-related queries and issues.

Continuous Improvement

• Identify opportunities for process improvements within the document control function.
• Recommend and implement enhancements to document management systems and procedures.

Reporting and Documentation

• Generate reports on document control metrics such as document status, overdue actions, and compliance issues.
• Maintain accurate records and logs of all documents processed and actions taken.

 QUALIFICATION AND EXPERIENCE

• Grade 12 or equivalent
• National Certificate/Diploma in Administration
• Certificate in Document Control (Advantageous)
• 5 years’ experience in data management and or other information systems
• Computer literate
• ISO 9001:2015 internal auditor
• Experience of Electronic Document Management Systems is vital.
• Experience of administrative and clerical procedures and systems such as word processing/Microsoft tools, managing files and records, designing forms/templates, and other administrative

 KNOWLEDGE & BEHAVIOURAL COMPETENCIES

Knowledge:

• Thorough understanding of electronic and paper filing / storage and storage conditions.
• Understanding of ISO 9001 principles.
• Understanding of basic principles of Engineering / Procurement / Construction and Project Management documents.
• Knowledge of administrative and clerical procedures and systems such as word processing / Microsoft tools, managing files and records, designing forms / templates and other administrative processes.

Skills:

• Strong IT skills in MS Office (Outlook, Excel, Word & Power Point)
• Electronic Document Management System (EDMS) Service Orientated (/Customer responsiveness)
• Strong administrative skills